Data Entry Specialist

Join Team Gabriel at Coldwell Banker Realty as a Database Specialist and become a key part of a high-performing team known for prompt response, consistency, and world-class service
.

This is a phone-forward role
. If you’re energized by talking to people all day, building rapport quickly, and keeping conversations moving toward next steps, you’ll thrive here.

• Be on the telephone daily, making outbound calls and handling inbound follow-up
• Consistently communicate with real estate leads and clients to keep them engaged and supported
• Schedule appointments for our Realtors and help move clients through the process smoothly
• Work inside a top-notch CRM to keep records accurate, updated, and organized
• Set up and maintain property searches correctly
  , ensuring clients are matched with the right homes and criteria
• Provide weekly outreach to keep communication active and ensure clients feel guided and cared for

• Strong speaking skills and a confident, friendly phone presence
• Comfort with constant calling and follow-up (this is not an email-only role)
• Ability to stay consistent, follow a process, and keep details organized
• CRM experience is a plus (we’ll train the right person who’s eager and coachable)
• A service mindset: you genuinely enjoy helping people and staying on top of communication

At Team Gabriel, we believe in building lasting relationships—with clients and with each other. You’ll be supported by a team culture that values clear systems, accountability, and collaboration
, with opportunities for personal and professional growth.

We offer flexible working hours and competitive pay, so you can maintain a great quality of life while contributing to meaningful goals in a fast-paced, people-first business.

If you’re ready for a role where your communication skills make a real impact every day, we’d love to meet you.

• Make daily outbound calls and manage inbound follow-up to keep prospects and clients engaged
• Maintain consistent communication with real estate leads and clients, ensuring they feel supported and prioritized
• Book and confirm appointments for our Realtors and help clients take the next step in the process
• Accurately update and manage records in our CRM
  , keeping notes, timelines, and client details organized
• Create, update, and checks property search setups
  , ensuring each client’s criteria is correct and current
• Conduct weekly check-ins and outreach to maintain momentum, answer questions, and strengthen relationships
• Track conversations, next steps, and outcomes so no opportunity is missed, and follow-up stays on schedule

• Strong verbal communication skills with a confident, professional phone presence
• Comfortable being on the phone throughout the day (high-volume calling and follow-up)
• Highly organized with strong attention to detail—able to track conversations, tasks, and next steps without letting anything slip
• Excellent time management and prioritization skills in a fast-paced environment
• Consistent and dependable follow-through; you do what you say you’ll do, on time
• Ability to build quick rapport, ask good questions, and guide conversations toward clear outcomes
• Strong listening skills and emotional intelligence when working with clients at different stages of the process
• Tech-savvy and comfortable learning new systems and workflows
• Experience working in a CRM is preferred (real estate CRM experience is a plus)
• Accurate data entry skills and commitment to並 keeping records clean and current
• Able to work independently while-en staying aligned with team processes and standards
• Coachable mindset—open  feedback, training, and ongoing improvement
• Professional writing skills for short client messages and appointment confirmations
• Customer-service driven with a “clients-first” attitude and positive energy
• Ability to handle objections calmly and keep conversations productive
• Real estate experience is helpful but not required (we’ll train the right person)

$32,500+ yearly

"Our Vision" is based on prompt response, consistency, and execution. Our زده objective is to sell residential real estate while delivering world-class service and professionalism to each client, colleague, and affiliate. We pride ourselves on efficient team operations, adherence to established processes, the delivery of exceptional service, and maintaining a high quality of life.

If you're seeking personal and professional growth, camaraderie, and support, you've found the right place. Our team is committed to providing service and assistance, with a focus on building lasting relationships with our team and clientele.