Estates & Facilities Administrative Assistant

This role is to fully support the Estates & Facilities management team in the provision of an operation service, to include a comprehensive secretarial and administration service.

To fully support the Business Services Officer in the service of administering information systems for the Estates & Facilities division and ensure that suitable and adequate administration support is provided to the Estates and Facilities management team.

The post holder will be required to support the Estates & Facilities Health Roster Lead with the processing of information on the Health Roster Time & Attendance system across the division through on-going administration, cover in periods of absence of the payroll lockdown and reports.

There are two posts:

Post 1:
Monday to Friday

Post 2:
Monday to Friday

Please indicate on your application the post you are applying for.

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us

• Good general education to GCSE or equivalent with evidence of good numeracy and literacy.
• RSA II text and word processing or equivalent experience
• Typing and keyboard skills to RSA III or equivalent
• NVQ Level 3 in Business Administration
• Shorthand skills

• Evidence of previous administration or secretarial experience in a busy working office environment
• Experience of providing a customer care service
• Experience on Microsoft Office - Outlook, Word, Excel, Publisher
• Experience in transcribing notes/minutes from recording

• Excellent knowledge of Microsoft Office programs -
• Excellent communication skills, both written and verbal
• Accurate IT and keyboard skills including Excel spreadsheets shorthand
• Experienced in both copy and audio typing
• Ability to work independently and unsupervised during periods of time
• High standard of organisational ability
• Knowledge of projects/presentation and artwork packages
• Knowledge of Time and Attendance systems i.e. Health Roster

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yearper annum, pro rata