Administrator for Adult Safeguarding

To provide comprehensive administration and secretarial support to the Adult Safeguarding team to include;

• Specialist Nurses Safeguarding Adults,
• Safeguarding Adult Sister Adult
• ESHT Mental Capacity Lead

The post holder following a robust and timely induction period will mainly work unsupervised, managing own workload, which may include small project work on behalf of the Adult Safeguarding team members.

Provide day-to-day communication support for the Adult Speciality Safeguarding team, managing calls and generic email inboxes and directing enquiries appropriately. Handle, input and maintain highly sensitive information. Coordinate virtual and face-to-face meetings for Adult Specialists and the Mental Capacity Lead, arranging venues when required, and take accurate minutes, circulate information, and maintain action logs. Support the team by managing spreadsheets, databases, shared drives and undertaking small improvement projects.

Maintain the Safeguarding Adults at Risk and DoLS databases and assist with accurate data capture. Provide administrative support for policies, job descriptions, training resources and general team needs, and offer cover for annual leave or sickness. Follow ESHT policies, participate in training, CPD, appraisals, audits and emergency planning processes. Manage ordering and stock control, oversee patient notes handling, and liaise with IT regarding administrative requirements.

Report incidents, arrange repairs, and uphold strict patient confidentiality. Carry out all duties professionally in line with Health & Safety legislation and update PAS with accurate patient information and alerts.

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

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Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

• Previous secretarial experience with own responsibility
• Experience of organising and prioritising own workload
• Previous experience and knowledge of internet, email, spreadsheets, databases and relevant NHS Systems
• Experience of working in a clinical environment
• Experience of working in a confidential environment
• Experience of implementing policies and procedures
• Previous experience of organisation and administration of meetings
• Previous experience working with senior managers / directors

• Knowledge of data protection and confidentiality
• Ability to exercise independent judgement and problem solve
• Knowledge of Microsoft Power Point and Access
• Knowledge of NHS
• Knowledge on Safeguarding processes

• Good standard of general education to GCSE grade C or equivalent including Maths and English
• NVQ level 3 in business administration or equivalent level of knowledge and experience
• Recognised computer/typing qualifications, minimum RSA II standard (or equivalent experience)
• ECDL

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yearper annum, pro rata