Legal Secretary

Job Title: Conveyancing Legal SecretaryLocation: Eastbourne, East SussexSalary: £25,000-£27,000 paWorking Hours: Monday - Friday, 9:00am - 5:00pmWork Type: Permanent / Full-Time (Office-Based)

HRGO Recruitment are currently recruiting for a Conveyancing Legal Secretary to join a well-established and busy legal practice based in Eastbourne.

This is an excellent opportunity for an organised and proactive individual to support a busy conveyancing team. The role will involve assisting fee earners with a variety of residential property matters while ensuring a high level of client service is maintained throughout the conveyancing process.

The successful candidate will work within a small, supportive team environment where workload can vary throughout the week, with particularly busy periods around property completions. Conveyancing experience is preferred; however, candidates with a general legal background will also be considered.

You will play a key role in supporting the conveyancing team with administrative, legal and client communication tasks while ensuring files are managed efficiently and in line with compliance requirements.

General Duties:

• Handling initial enquiries relating to property sales and purchase files Carrying out due diligence in line with AML regulations and risk management procedures Obtaining required documentation from clients and liaising with third parties such as HM Land Registry, lenders and search providers Preparing draft sale contracts and re-mortgage documentation as directed by fee earners Providing regular updates to clients on the progress of their matter Managing enquiries from clients, estate agents and third parties Undertaking word processing of legal documentation and correspondence Using the Proclaim case management system to create and manage client files Assisting fee earners with financial administration including time recording, billing preparation and completion statements Handling incoming calls, emails and face-to-face client enquiries Taking accurate messages and ensuring they are passed to the appropriate team member promptly Opening and setting up new files accurately following instructions from fee earners Managing filing, storage and retrieval of client files in accordance with firm procedures Ensuring compliance with SRA client care standards and GDPR regulations Providing general administrative support including photocopying, document binding and correspondence preparation Assisting colleagues across the team when required and providing additional secretarial support Supporting reception and handling overflow calls during busy periods

Requirements:

• Previous experience working as a Legal Secretary or within a legal administrative role Conveyancing experience preferred, although a general legal background will be considered Strong organisational skills and the ability to manage a varied workload Excellent attention to detail and accuracy when handling documentation Confident communication skills when dealing with clients, colleagues and third parties Experience using case management systems and Microsoft Office Ability to work effectively within a small, collaborative team Understanding of confidentiality, data protection and compliance procedures within a legal environment

Benefits:

• Competitive salary depending on experience 25 days annual leave Opportunity to work within a supportive and established legal practice Opportunity to develop experience within a busy conveyancing department

If you are interested in this exciting opportunity, please click 'APPLY NOW' and a consultant from HRGO Recruitment will be in contact.