Sales Administrator

Birchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire. We are currently recruiting for a Sales Administrator who thrives in a fast-paced environment.

You will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient vehicle handover process.

Your duties will include but are not limited to the following:

• Prepare vehicle invoices and associated documentation from order forms.
• Obtain clearance through EXPERIAN regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
• To be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
• Maintain and update New and Used Demonstrator Vehicle Stock
• Arrange transfers of new stock to and from other dealers as directed by Sales Manager
• Ensure new vehicles are adopted in accordance with Company policy and manufacturer's requirements
• Administer used vehicle stock transfers to other branches when required.
• To prepare all stock records (deal bags) appertaining to new and used vehicles.
• Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards
• Post manufacturer's bonuses on new vehicles at point of invoice
• Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
• Complete the necessary paperwork to obtain Road Fund Licences.
• To retain all documents and necessary copies in respect of vehicle stock as per Company policy
• To comply with manufacturer's CSI standards
• Ad hoc duties as required

Knowledge, Skills and Experience

Required:

• Previous experience of the automotive industry is desirable (not essential)
• Strong organisational and prioritisation skills
• Excellent communication skills, with the ability to communicate with people at all levels
• Exceptional interpersonal skills
• Excellent attention to detail and a methodical approach to work
• Able to meet tight deadlines
• Self‑motivated, able to work on own initiative and within a team

Package:

Working Hours:

37.5 hours, Monday to Friday – 09:00 to 17:30

Salary: £25,350 per annum

Holiday: 22 days + bank holidays

Benefits:
Health cash plan, subsidised vehicle purchase and aftersales scheme (upon completion of probation)

We are an Equal Opportunities Employer

Due to the high volume of applications we receive, unfortunately, we are unable to contact each applicant individually regarding the status of their application. If you do not hear from us within 2 weeks, please assume you were unsuccessful on this occasion.

Working Hours 37.5 hours per week, Monday to Friday - 09:00 to 17:30,

Location Eastbourne

Salary £25,350

Benefits Health cash plan, subsidised vehicle purchase and aftersales scheme (upon completion of probation).

Lott bridge Drove, Eastbourne,
East Sussex, BN23 6PX

Registered in England. Company Reg. No.

Birchwood Group act as a non-independent credit intermediary for the following panel of lenders
- Ford Credit - VW Financial Services
- Black Horse
- Santander

The products Birchwood Group provide include Hire Purchase, Lease Purchase & Personal Contract Purchase for consumers as well as a range of business funding solutions for corporate customers.