Finance Director​/Administrative Department Director

Oxbow Design Build

Easthampton, MA

Finance Director / Administrative Department Director

Administration

Board of Directors

Oxbow Design Build Cooperative is a worker-owned company that offers architectural design and construction services for residential and commercial projects. We are a values-driven company that prioritizes sustainable and ethical construction. We use local, environmentally friendly materials whenever possible and produce buildings that meet the highest energy performance standards. As a cooperative, we value all our workers and provide a path to ownership, with equal participation in company governance and profit sharing.

This is a senior leadership position at a growing and successful worker-owned cooperative. The Finance Director / Administrative Department Director owns the company's financial health and leads the Administrative Department, which supports every other department at Oxbow—Design and Construction. This is a dual-focus role: roughly half financial management (hands-on bookkeeping, job costing, budgeting, cash flow, payroll, and reporting to the Board and Member Owners) and half administrative leadership (managing the admin team, PTO/benefits administration, member-owner onboarding, and company-wide operational support).

This person will work closely with the Board of Directors and Member Owners to keep the cooperative financially sound and sustainable, while ensuring the company's day-to-day administrative functions run smoothly. The ideal candidate is detail-oriented, comfortable with both high-level financial strategy and hands-on bookkeeping, and is drawn to the mission and structure of a worker-owned cooperative.

This is a working director role, not a purely supervisory one. The Director performs the company's bookkeeping and accounts payable directly. We are hiring two administrative positions concurrently, and there is room to delegate more routine bookkeeping entry and accounts receivable follow-up to administrative staff—but the Director is expected to have a direct hand in AP and the books rather than reviewing someone else's work.

• Perform & oversee day-to-day bookkeeping: record transactions, reconcile accounts, and maintain the general ledger in Quick Books
• Own accounts payable end-to-end — enter and code bills, schedule payments, and manage vendor and subcontractor payment relationships
• Manage accounts receivable, including client invoicing and collections follow-up, with support from administrative staff on routine entry and follow-up
• Run weekly payroll and ensure timesheets are reviewed and processed accurately and on schedule (approximately 3 hours per week)
• Maintain financial records in compliance with applicable regulations

• Track job costing across active Design and Construction projects and flag budget variances in coordination with Project Managers and Department Directors
• Prepare monthly, quarterly, and annual financial statements and reports for the Board of Directors and Member Owners
• Develop and manage the annual company budget in coordination with the Board and Department Directors
• Monitor cash flow and provide forecasting to support company decision-making
• Coordinate with outside CPA/tax preparer for tax filings and annual review or audit
• Administer the company 401(k) plan in coordination with the plan administrator
• Oversee insurance renewals (general liability, workers' comp, etc.) and support the annual Workers' Compensation and General Liability audit process using timesheet data
• Support profit-sharing calculations and distributions in…