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Installation Co-ordinator; Admin
Job in
East Kilbride, South Lanarkshire, G74, Scotland, UK
Listed on 2026-09-20
Listing for:
Routes To Work South Registered company in Scotland under SC217367 with charitable status under
Full Time
position Listed on 2026-09-20
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Job Specifics
- Reference No: CD469
- Location: East Kilbride
- Hours:
Full Time - Salary: D.O.E
- Closing Date: Friday 25th September 2026
- Why you should apply for this role: Strong company reputation
Installation Co-ordinator/Admin required to support the operational administrative needs of the Depot by undertaking a full range of administrative duties and ensuring efficient administrative processes are maintained in accordance with Company procedures and any relevant work instructions.
Key Tasks- Manage all installations from the point of booking through to completion using workflow pipeline reports.
- Ensure the Installation Planner is kept up to date with booked appointments and completed installations and reconcile the installation return.
- Complete installer packs ready for issue.
- Co-ordinate installers and allied trades as required to achieve Installation Planner targets
- Order and arrange delivery of materials from suppliers as required.
- Raise purchase orders & reconcile invoices.
- Prepare the banking of cash and cheque deposits, staged & final payments and input on JDE (computer system).
- Check that sat notes are correct and processed in a timely manner
- Ensure all manual and electronic systems (including JDE) records are kept up to date.
- Complete all stages of processing installers pay as follows: reconcile installations for correct installer’s pay, input and transfer installer’s pay to Head Office and provide installers with weekly pay summary sheets
- Administer fuel receipts and vehicle bonds
- Monitor and action the release of guarantee.
- Deal with customer enquiries as required including customer courtesy calls, responding to customer queries & issues, Head Office issues and I & S calls ensuring management & the relevant system is updated where appropriate
- To qualify customer appointments for service calls, complete the relevant paperwork and update the records/system as required.
- Prepare quotations for insurance & warranty work & administer the sundry sales system.
- Process handover sheets, including forms relating to health and safety.
- Process jobs for manufacture.
- Ensure debt jobs and any outstanding works are booked in a timely manner.
- Leasing with manufacturing and third parties to chase products that have been missed from the deliveries.
- Educated to GCSE level C or above in Math’s and English
- Numerical aptitude
- Written and verbal communication skills
- IT literate inc. Word, Excel, Access and Power Point
- Previous general administration
- Experience in a customer service environment.
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