Bid Coordinator

BIDS / PROPOSALS COORDINATOR

SOUTHAMPTON

My client is a Southampton-based utilities contractor, and they are looking to expand their Bid team by recruiting for a Bids / Proposals Coordinator to work at their Southampton offices. The Bids / Proposals Coordinator will play a critical role in supporting the successful growth of the business by writing, coordinating, developing, and submitting high-quality bids and tenders across the utilities sector.

This is a great opportunity to join a business with a family feel, that values professional development and responsibility and has a strong pipeline of work due to frameworks and recent contract awards.

Working closely with operational, commercial, and leadership teams, the Bid Coordinator facilitates a structured and efficient bid process from opportunity identification through to submission. The role requires strong organisation, excellent written communication, and the ability to manage multiple work streams simultaneously, ensuring that client requirements are fully understood and addressed. By maintaining robust bid processes, knowledge libraries, and stakeholder engagement, the Bid Coordinator contributes directly to winning work, strengthening client relationships, and supporting the company’s long-term pipeline and strategic objectives.

Responsibilities

* Coordinate the preparation and submission of high-quality bid and tender documents for a range of projects, ensuring deadlines are met and submission requirements are followed

* Review and organise specifications and tender documents, identifying actions, risks, and queries for the wider team

* Produce clear written responses for a range of projects

* Collaborate with colleagues regarding technical, operational, and commercial expertise during the development of bids

* Plan and coordinate bid activity

* Produce clear, accurate, and tailored bid responses and submission documents

* Use tender portals and the Bids & Tenders SharePoint site to manage bid documentation, monitor deadlines and progress, track submissions, and maintain accurate bid records

* Attend and support stakeholder meetings where required

* Maintain and continuously improve a well-organised library of standard responses and use AI tools to support response development, review tender requirements, and improve submissions

* Identify and monitor bid and tender opportunities through various methods such as tender portals, client notifications, and market sources

* Establish and develop new stakeholder relationships

Background /

Skills:

* A background in Bid writing, capable of drafting, formatting and proof-reading documents

* Able to deliver high quality submissions on time

* Strong coordination, and planning skills; maintaining attention to detail and accuracy

* Experience with in construction, infrastructure or multi-utilities sector

* Comfortable working to deadlines and under pressure

* Proficient in MS Office and AI digital tools

Benefits package:

* Salary £40,000 - £60,000 depending on experience

* Company Pension Scheme

* 25 days annual leave + bank holidays

* 1 x Professional Membership paid

* Hybrid working with an expectation of 4 days in the office and 1 day at home

Run Resourcing Ltd acts solely as a recruitment intermediary and does not guarantee the accuracy, completeness, or reliability of any information provided by the hiring company. Run Resourcing Ltd is committed to equal employment opportunities and does not discriminate based on race, colour, religion, gender, sexual orientation, age, national origin, disability, or any other protected status