Executive Assistant

Eatontown, NJ 07724, USA

Tekni-Plex is seeking a proactive, service focused, team-oriented Executive Assistant (EA) to join our team. This role requires attention to detail, communication skills, organizational skills, sound judgement, and a high level of confidentiality. The EA will act as a seamless extension of the supported executives. The candidate will be comfortable in a fast-paced, goal-focused environment, while maintaining great flexibility, and composure.

The candidate will work autonomously on different projects and possess the ability to complete a high volume of tasks with minimal guidance or supervision.

• Resourceful and Adaptable
• Tech Savvy
• Culture Builder
• Mind Reader

• Directly reports to the Tekni Plex Healthcare HRVP and supports the Tekni Plex Healthcare Global leadership team of eight, with some based outside of the United States.
• Acts as a strategic partner; plans, coordinates and ensures the executives schedules are followed and respected, preserves executives focus on high level priorities and declines or delegates other tasks, assisting executives to achieve their goals.
• Completes a broad variety of tasks including: managing complex calendars with mastery, optimizing travel schedules, itineraries and agendas.
• Trusted confidant who maintains a high level of confidentiality, sense of discretion, and acts with integrity.
• Facilitates communication in the organization to accelerate response times and keep messages moving; triage and draft replies to emails, communicates strategy clearly and accurately.
• Create and master a system of a high level of organization and documentation to enhance productivity and eliminate redundancy.
• Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events). Including events out of the state and country and coordinating hotel, transportation, meals, activities, etc.
• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items.)
• Create, organize and maintain global division organization charts driving clarity to roles, reporting structures and location.
• Collaborate with Tekni Plex Executive Assistant on various projects with extensive coordination of Healthcare CEO’s calendar and schedule.
• Assist executive team with expense report review and approvals with attention to detail.

• Five to ten years of experience supporting C-Level Executives
• Ability to travel 10%
• Experience with coordinating international travel is strongly preferred
• Strong organizational and multitasking abilities, with exceptional attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Experience in event planning and budget management is desirable.

Pay of $62,000-$67,500+ DOE. In addition to a competitive salary, we offer a full complement of valuable Health, Wellness, and Welfare benefits which include:

• Medical, Dental, and Vision
• Life and Disability
• 401(k) and Match
• Wellness Program including EAP
• Pay for Performance philosophy

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.