Accounts Payable Specialist

Description

We don’t just sell lumber; we Supply. Happiness. Drexel is Team Member-owned and community-driven. With six retail hubs and three manufacturing plants across Wisconsin, we’ve been a Top Workplace every year since 2011. Why? Because we hire for heart and train for skill. When you join Team Blue, you aren't just a team member - you’re an owner.

As an Accounts Payable Specialist, your primary objective is to serve as the transactional engine and vendor relations anchor of our Campbellsport Accounting team. You are responsible for processing high-volume vendor invoices, performing thorough three-way matching, managing weekly payment runs, and reconciling vendor statements with precision. As a key operational specialist reporting to the Controller at our Campbellsport, WI office, you ensure that our commitment to suppliers and partners is executed flawlessly, capturing early-payment discounts and protecting company assets.

• Invoice Entry & 3-Way Matching:
  Review, verify, and code incoming vendor invoices against purchase orders and receiving slips with rigorous accuracy.
• Disbursement Management:
  Prepare and process weekly check runs and electronic payments in compliance with company internal controls.
• Manage our company credit card program and expense coding.
• Statement Reconciliation:
  Reconcile monthly vendor statements against open AP balances, promptly addressing missing invoices or credit memos.
• Discrepancy Resolution:
  Collaborate with purchasing agents, category managers, and store operations to quickly resolve pricing and quantity variances.
• Compliance & Records:
  Maintain accurate vendor files, collect current W-9 forms, track certificates of insurance, and assist with year-end 1099 filings.

• Relevant
  
  Experience:
  
  2+ years of dedicated Accounts Payable or high-volume transactional accounting experience.
• AP Technical Mastery:
  Solid understanding of standard Accounts Payable workflows, three-way matching principles, chart of accounts coding, and ERP/accounting systems.
• Key Traits:
  Exceptional organizational skills, high attention to detail, strong problem-solving ability, and clear, professional communication skills.

Performance is measured by your direct impact on our disbursement accuracy, discount capture, and vendor trust:

• Discount Capture Rate:
  Consistently achieving prompt-pay discounts across all eligible supplier invoices.
• Payment Accuracy:
  Zero duplicate payments and clean, verified three-way match records.
• Vendor Statement Health:
  Timely monthly reconciliation of all active vendor accounts with zero unaddressed aging disputes.
• Workload Driver:
  The primary workload metric is the accurate, timely processing and disbursement of high-volume vendor invoices and weekly check runs.

The Wealth-Builder (Ownership)

• ESOP Shares:
  We don’t just work here; we own the place. You’ll earn a real stake in the company’s success.
• Profit Sharing:
  When Drexel wins, our team wins.
• 401k: A solid foundation for your long-term retirement goals.

• Comprehensive Coverage:
  Medical, Dental, and Vision insurance to keep you and your family "weather-proof."
• Fitness Reimbursements:
  Annual funds dedicated to your physical health and family activities.
• Employee Assistance Program (EAP):
  Confidential support when life gets complex.

• Immediate Paid Time Off:
  Start with Holiday and Vacation pay from day one.
• Scholarship Program:
  We’re invested in the next generation—educational support for the children of our team members.
• Annual Charity Match:
  We’ll double your impact on the causes you care about most.

• Birthday PTO: A paid day off to celebrate you.
• Product Discounts:
  Special pricing on the high-quality materials we sell.
• Plus More: A constant stream of "fun little perks" that make the yard a great place to be.

PM85