Deputy Controller

DEPARTMENT: CONTROLLER SUPERVISED BY: CITY CONTROLLER FAIR LABOR STANDARDS ACT STATUS: NON-EXEMPT ESSENTIAL DUTIES AND RESPONSIBILITIES

• Property Taxes
  • Collect L-4029s and enter millages
  • Prepare the summer and winter tax rolls
  • Prepare the summer and winter tax bills and send to printer
  • Record and journalize online receipts into the tax program
  • Resolve over and under payments and issue refunds
  • Mail adjusted tax bills
  • Resolve tax issues with mortgage companies and taxpayers
  • Settlement with Wayne County Treasurer
• Accounts Payable
  • Receive and verify invoices and purchase requisitions
  • Verify that transactions comply with financial policies and procedures
  • Verify and process coding
  • Prepare invoices for data entry
  • Enter invoices for payment
  • Manage check runs
  • Prepare checks for signatures and mailing
  • Maintain listing of accounts payable and check register
  • Maintain updated vendor files
  • Maintain vendor tax and insurance documentation
  • Print and distribute accounts payable reports
  • Prepare and file 1099s
• Payroll
  • Receive employee timesheets
  • Receive employee paid time off sheets and enter into timekeeping system
  • Maintain payroll database
  • Enter payroll information
  • Prepare checks for signatures and mailing
  • Distribute paychecks
  • Maintain and file payroll registers and timesheets
  • Prepare and remit deductions and taxes
  • File monthly, quarterly and annual reports
  • Print and distribute payroll reports
  • Prepare and file W-2s
• Accounting
  • Record journal entries for interest and transfers
  • Reconciliation of utility billing revenue/online payments and receivables to the general ledger
  • Reconciliation of building department revenue/online payments and receivables to the general ledger
  • Reconciliation of business license revenue/online payments and receivables to the general ledger
  • Reconciliation of miscellaneous receivable revenue/online payments and receivables to the general ledger
  • Reconciliation of property tax revenue/online payments and receivables to the general ledger
  • Reconciliation of accounts payable to the general ledger
  • Reconciliation of payroll to the general ledger
  • Reconciliation of outstanding debt and obligations to the general ledger
  • Assist and prepare necessary schedules and requests for information for the annual audit
  • Process banking wire transfers
  • Prepare and submit financial reports for grant programs
  • Prepare invoices and mail to customers

Bachelor's degree in Business Administration, Accounting, Finance or some closely related field and one year of municipal experience

The physical demands herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions.

• Environment
  • Office Setting
• Mobility
  • Sitting for prolonged periods of time
  • Extensive use of a computer keyboard
• Vision
  • Vision acuity to read numerical figures and computer screen
• Other factors
  • Incumbents may be required to work extended hours including evenings and weekends.
  • Incumbents may be required to travel inside or outside city boundaries for city business or to attend meetings.

The above job description is illustrative and not a complete itemization of all facets of the position.