Office Coordinator

Position Summary:

The Office Coordinator position is responsible for managing the day-to-day operations of the office, executive calendar management and sales and operations support.

Office Administration

• Answer phones, maintain a neat and clean office environment, open and distribute mail, coordinate shipping and receiving, data entry, filing, binding, order office supplies, stock kitchen, and maintain office space and equipment
• Schedule meetings for large groups
• Oversee record retention and maintenance of file system
• Coordinate all office visits
• Process all Non-Disclosure Agreements
• Coordinate new computer orders and track all hardware
• Serve as main contact for all building facility vendors and issues
• Serve as point of contact for external IT vendor as it relates to on/offboarding and equipment
• Manage specific vendor relationships
• Maintain office security access
• Coordinate and schedule all company events
• Manage Logistics for all employee events
• Book travel
• Assist with recruiting efforts, conduct phone screens, coordinate on-site interviews, and serve as main contact for internship programs
• Facilitate new hire employee orientation and documentation for all incoming employees
• Manage the employee termination process
• Other duties as requested

Executive Support

• Maintain/Manage President’s calendar
• Support President and COO as requested

Sales and Operations Support

• Complete customer screenings
• Manage visitor control and tracking procedure
• Attend Conferences as requested and assist with event logistics
• Assist in selecting and managing inventory of promotional items

Education

• Associates or Bachelor Degree Preferred

• Must be able to demonstrate and exemplify Third Wave Systems Core Values:
  • Driven, Takes Pride, Solutions Oriented, Critical Thinker and Collaborative
• Organized with a high attention to detail
• Proactive
• High energy
• Ability to prioritize and manage multiple tasks and request
• Strong written and verbal communication skills
• Establish and maintain strong relationships to work collaboratively across the organization
• Resourceful, uses all tools available to ensure the best solutions and plans are presented
• Effective interpersonal skills
• Able to respond in a rapidly-changing environment

• Compensation: $50,000-$55,000
• 401(k)
• Health and Dental Insurance
• Paid Time Off
• Paid Holidays