Administrative Assistant

JLL empowers you to shape a brighter way

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

JLL has a great opportunity to join our Retail Property Management Team at the Eden Prairie Center. The Center is a 1.4 million square-foot, two-level retail property managed by JLL. The shopping center is in the southwest Twin Cities suburb of Eden Prairie, MN with over 100 shops and restaurants.

$63,000 - $67,000 + up to 10% annual target bonus.

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

The full-time Administrative Assistant works under the direction of the Vice President, General Manager and Specialty Licensing Manager and serves as a contact for both existing and prospective Specialty Leasing tenants.

Key responsibilities of this position include extensive tenant interaction; implementation of the license agreement approval, execution and administration process; coordination of inline/kiosk tenants move in and move out; ensuring compliance with mall common area usage policies and procedures; administration of specialty leasing budget and forecasting reports; assistance with specialty leasing generation; and serving as a liaison to vendors and the public.

The ideal candidate has 3+ years of experience in a senior level administrative support position and/or previous experience in the shopping center or commercial real estate industry. Above average ability to communicate tactfully, skillfully, and persuasively in challenging situations with retailers, property team and executive management is necessary, along with excellent trouble shooting and problem resolution skills. The ability to analyze and understand budgets, financial reports and standard business contracts is also required.

Excellent proficiency with Microsoft Office programs, specifically with Microsoft Word, Excel and Outlook is needed. This position requires a proven ability to work independently, be flexible, prioritize and deal with multiple tasks, proactively and effectively establish priorities; and have a cheerful outlook.

• Assist the Vice President, General Manager and Specialty Licensing Manager in achieving Specialty Leasing’s income, receivables, expense, and occupancy goals for Eden Prairie Center.
• Assist with specialty leasing budget generation and forecasting.
• Update and maintain revenue tracking report for specialty leasing agreements.
• Generate and review financial reports and notify Property Accountant of any issues.
• Coordinate inline/kiosk tenants’ move in and move out including turnover of keys, clean premises with appropriate shelves, any other required fixtures, and functional electrical and phone lines in appropriate party’s name/account.
• Maintain visual standards and other compliance guidelines set forth by the company. This entails walking the shopping center daily to ensure the retail merchandising unit, kiosk, and inline tenants, show promoters, advertisers and sponsors are adhering to our high visual and operating standards. Monitor and report other items or areas that may require follow up by other property team members.
• Communicate and coordinate with contracted part-time visual merchandiser for move in and move out of displays for specialty leasing tenants, show promoters, advertisers, and sponsors.
• Oversee administrative details for license agreements, sponsorship or advertising agreements, and storage agreements.
• Meticulously organize, collect, enter, update, record, and ensure accuracy within deadlines…