Sr Administrative Assistant - Eden Prairie, MN| Eden Prairie, Minnesota

Senior Administrative Assistant

United Health Group is a health care and well-being company that's dedicated to improving the health outcomes of millions around the world. We are comprised of two distinct and complementary businesses, United Healthcare and Optum, working to build a better health system for all. Here, your contributions matter as they will help transform health care for years to come. Make an impact with a team that shares your passion for helping others.

Join us to start Caring. Connecting. Growing together.

Provides comprehensive executive administrative support to the Vice President of Enterprise Environmental, Occupational Health & Safety (EOHS). The role manages a complex calendar, travel, meeting logistics, executive materials, presentation support, expense reporting, and day-to-day administrative coordination for a VP leading an enterprise function.

This position requires exceptional organization, sound judgment, discretion, responsiveness, and the ability to manage competing priorities in a fast-paced, highly matrixed environment. The Senior Administrative Assistant regularly interacts with executive leaders, business segment leaders, functional partners, and internal and external stakeholders across the organization.

Primary Responsibilities:

Executive Calendar Management

• Manage a complex executive calendar with frequent changes, competing priorities, and time-sensitive requests
• Coordinate meetings across executive leaders, business segments, functional partners, and external stakeholders
• Prioritize meeting requests, identify conflicts, and make scheduling recommendations that optimize executive time
• Build appropriate preparation, travel, and transition time into the calendar
• Confirm meeting purpose, participants, logistics, and required materials in advance

Travel and Logistics

• Arrange domestic and international travel, including air, hotel, ground transportation, and detailed itineraries
• Manage travel changes, disruptions, and last-minute adjustments with urgency and sound judgment
• Coordinate logistics for leadership meetings, offsites, site visits, and special events
• Ensure travel documentation, meeting materials, contact information, and schedules are complete and accessible
• Partner with internal travel resources and vendors to resolve issues and support policy-compliant arrangements

Meeting and Note-Taking Support

• Prepare agendas, meeting materials, briefing packets, and supporting documents
• Attend selected meetings to capture concise notes, decisions, owners, and action items
• Distribute meeting summaries and maintain follow-up tracking as directed by the executive
• Coordinate recurring leadership team meetings and maintain the annual meeting cadence
• Protect confidential and sensitive information discussed in executive and leadership forums

PowerPoint and Executive Materials

• Create, edit, format, and quality-check PowerPoint presentations for executive and leadership audiences
• Compile content from multiple contributors and organize it into clear, consistent presentation materials
• Apply approved templates, formatting standards, and visual consistency across executive deliverables
• Proofread presentations, agendas, communications, and briefing materials for accuracy and professionalism
• Maintain current versions of frequently used presentations, biographies, organizational information, and meeting materials

Expense Reporting and Administrative Support

• Prepare and submit timely, accurate expense reports, including receipt collection, coding, and reconciliation
• Reconcile corporate card transactions and follow up on missing documentation or disputed charges
• Process invoices, purchase requests, meeting expenses, and other administrative transactions as assigned
• Maintain organized electronic records in accordance with company requirements
• Support routine administrative activities, including distribution lists, correspondence, document coordination, and supply or equipment requests

Team / Office Coordination

• Monitor and triage incoming meeting requests, correspondence, and administrative needs
• Serve as a professional point of contact for leaders, employees, external partners, and visitors
• Coordinate follow-up on executive commitments and administrative action items
• Anticipate needs, surface conflicts early, and resolve routine issues independently
• Provide backup or coordinated support with other executive assistants when leadership schedules and events intersect

Required Qualifications:

• 5+ years of executive administrative support…