Executive Assistant - Office Based

Improve the lives of others while Caring. Connecting. Growing together.

Job Description
- Executive Assistant
- Office Based (2386286)

Optum Tech is a global leader in health care innovation. Our teams develop cutting-edge solutions that help people live healthier lives and help make the health system work better for everyone. From advanced data analytics and AI to cybersecurity, we use innovative approaches to solve some of health care’s most complex challenges. Your contributions here have the potential to change lives.

Ready to build the next breakthrough? Join us in making healthcare work better for everyone through people-led, responsible AI while Caring. Connecting. Growing together.

We are seeking an experienced Executive Assistant to provide high level administrative support to senior leaders, managing complex calendars, travel, meetings, and confidential communications with professionalism and sound judgment. The ideal candidate brings solid executive presence, attention to detail, and the ability to operate effectively in a fast paced, multi stakeholder environment.

Location:

Minnesota (on-site/hybrid expectations aligned to local office needs)

• Provide direct administrative support to C-Suite Leaders, VP and Senior leaders, including the CIO, in a high-volume, high-priority environment
• Manage complex calendars across multiple time zones, resolving frequent meeting conflicts by understanding leader priorities and anticipating schedule needs
• Coordinate domestic and international travel and flight logistics, including complex itineraries, changes, and last-minute adjustments
• Prepare, submit, and reconcile expense reports; support invoicing and other administrative financial processes as needed
• Plan and support meetings (virtual and in-person), including scheduling, agendas/materials, room/technology coordination, and follow-ups
• Draft, edit, and format polished executive-ready documents and presentations; maintain organized files and reference materials
• Handle sensitive information with discretion; represent leaders professionally with internal and external stakeholders

You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

• High school diploma or GED
• 5+ years of progressively responsible administrative support experience, including direct support to C-Suite Leaders and VP or Senior leaders
• Advanced calendar management experience across multiple time zones, including resolving frequent schedule conflicts and shifting priorities
• Travel coordination experience (domestic and international), including flight logistics and complex itineraries
• Expense management experience, including reconciliation and timely submission of expense reports
• Centralized EA model experience supporting senior leaders and partnering effectively with other administrative professionals
• Multi-leader support experience, including balancing competing priorities in a complex, matrixed organization
• Corporate travel and expense systems experience (Concur, Ariba, AMEX Global Travel), including invoice processing
• Mentoring/onboarding experience to support administrative best practices and team continuity
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, and Power Point
• Collaboration and knowledge tools proficiency (SharePoint, One Note, Teams) to maintain well-organized, accessible information
• Demonstrated professionalism and discretion when handling confidential information and engaging with senior stakeholders

• Experience supporting multiple leaders simultaneously
• Experie…