Event Project Manager

Contract type Freelance

Location Eden Prairie , MN

Specialty Marketing

Salary $38-$43/hour

Remote No

Reference 516418

Contact name Julie Mattson

We are seeking an experienced Events Project Manager to provide immediate support for Q4 2026 event execution while helping build and plan the organization’s 2027 event pipeline. This is a highly visible, hands‑on role for an experienced event professional who can quickly step into active projects, manage multiple priorities, engage stakeholders, and independently drive work forward. The ideal candidate is comfortable operating with appropriate direction while taking ownership of day‑to‑day decisions, timelines, deliverables, and issue resolution.

The Events Project Manager will partner closely with the team and serve as a key liaison to the broader enterprise events organization. The role combines event execution, project management, stakeholder coordination, event strategy and planning, and written communications
.

• Manage day‑to‑day planning and execution of sponsored events, conferences, and related initiatives.
• Develop and maintain project plans, timelines, deliverables, deadlines, and status updates across multiple concurrent events.
• Coordinate event materials, including production, ordering, shipping, delivery, setup, and installation.
• Manage event‑related details such as signage, sponsorship assets, displays, collateral, and other onsite materials.
• Provide onsite event support as needed, including troubleshooting issues and ensuring successful execution.
• Support events and sponsor ships, including major industry conferences and events.
• Proactively identify risks, dependencies, and outstanding decisions and drive them toward resolution.
• Serve as the primary liaison with the broader events team and other internal and external partners.
• Work autonomously and make sound decisions without requiring extensive day‑to‑day direction.

• Help develop and maintain the event pipeline and calendar.
• Research relevant industry events, conferences, sponsorship opportunities, and earned speaking opportunities.
• Identify key contacts, submission deadlines, sponsorship packages, contracting requirements, and participation options.
• Gather information and recommendations to help stakeholders determine which events and sponsor ships they should pursue.
• Coordinate contracting and other administrative steps associated with event participation.
• Track critical deadlines and ensure decisions and deliverables remain on schedule.

• Coordinate written speaker submissions, abstracts, and proposals for earned speaking opportunities and industry events.
• Partner with subject matter experts and internal stakeholders to gather information and develop compelling submissions.
• Draft, edit, and refine event‑related content and communications.
• Support additional project‑management or communications initiatives as needed based on team priorities and workload.

• Demonstrated experience managing corporate events, conferences, sponsor ships, trade shows, or similar large‑scale event programs.
• Strong project‑management skills with the ability to manage multiple events, deadlines, stakeholders, and deliverables simultaneously.
• Experience independently driving projects from planning through execution.
• Strong judgment and demonstrated ability to make decisions, solve problems, and troubleshoot in fast‑moving environments.
• Excellent stakeholder‑management and relationship‑building skills.
• Strong written and verbal communication skills.
• Experience writing or coordinating speaker submissions, abstracts, proposals, or similar…