Fleet Manager

Job Description

The Fleet Manager is responsible for managing the company's US and Canadian vehicle fleet to ensure operational efficiency, safety, and cost-effectiveness. Key responsibilities include oversight of planned and unplanned maintenance requests and authorizations, management of national toll programs, administrative oversight of titles and registrations, planning and executing domestic and international vehicle transports, ensuring driver and vehicle compliance with company’s policies and procedures, and monthly vendor invoice analysis and reporting.

• Fleet & Asset Management:
  Manage day‑to‑day fleet program including driver and vehicle compliance, all vehicle maintenance, fuel and toll programs, strategic acquisition, brand and safety upfitting, allocation to market, and retirement planning of all company vehicle assets.
• Safety:
  Enforce procedures, policies, and safety protocols for all fleet vehicles and drivers, including DOT regulations, federal and state laws, and Cambria’s internal safety protocols and procedures.
• Planned and Unplanned Maintenance:
  Ensure driver compliance with all planned and unplanned maintenance repairs, necessary body and paint work, company branding and safety upfitting utilizing preferred vendors, negotiate part and labor pricing when necessary with vendor partners, and develop and implement schedules and procedures to manage fleet maintenance to keep vehicles fully operational and safe.
• Safety, Risk, and DOT Compliance:
  Manage vendors supplying safety and regulatory services to Cambria for vehicles, including licensing, titling, safety equipment, and telemetrics to protect company vehicles and drivers.
• Efficiency:
  Collaborate with supervisors and staff to manage and reduce fleet expenses such as fuel, maintenance, and third‑party vendors; analyze and report on maintenance, gas and diesel, tolls, titles and registrations, safety inspections, branding, upfitting, rental car, roadside assistance, and vehicle transport expenses monthly.
• Tracking the Fleet:
  Track assignment and location of fleet to optimize efficiency and productivity; provide information and data to business managers to follow up with the fleet and drivers.
• Vendor Partner & Contract Management:
  Responsible for the management of various service vendor partners managing fuel spend, cameras and fleet maintenance; contract negotiations, day‑to‑day accountability, and adherence to expected service levels; ensure customer obligations are met and hold vendors accountable to contractual obligations.
• Incident/Claims:
  Manage claims and incidents on a day‑to‑day basis to control losses, subrogate claims against third parties, and work with carriers to proactively manage reserves on claims to ensure the best results; identify and implement corrective action to ensure safety and efficiency of the fleet.
• Reporting:
  Draft and present reports on fleet operations and expenses; utilize data to monitor vehicle and driver compliance, track assets, and generate reports using internal trackers and external vendor software for management as necessary.

• Strategic budget planning experience required.
• Experience with large‑scale budgeting and financial decision‑making.
• Results oriented with a high sense of urgency.
• Accountable and reliable.
• Confident, positive attitude.
• Ability to lead, motivate and work well with others.
• Strong interpersonal, verbal and written communication skills.
• Strong analytical, critical thinking and problem‑solving skills.
• Strong work ethic.
• Working knowledge and experience with a fleet management system and Element/CEI applications preferred.
• Strong negotiation skills with vendors and fellow employees.
• Demonstrated experience with quality control and analysis.
• Must possess a valid driver’s license from the state of residence.
• Must be able to successfully pass a Motor Vehicle Record (MVR) check in accordance with Cambria's standards.

Education:

Bachelor’s Degree and/or related business experience required; preferred emphasis in business, fleet management, data analytics, policy and procedural compliance, and quality assurance.

Experience:

Minimum 5 years…