Sr. Executive Assistant

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This range is provided by 24 Seven Talent. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$100.00/yr - $115.00/yr

Job Title:

Executive Assistant to the CEO

Location:

Edina

Reports to:

Chief Executive Officer (CEO)

FLSA Status:
Exempt

Job Type: Full-Time

General Purpose of the Job

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer and the Executive Leadership Team, ensuring smooth day-to-day operations. This role involves proactive calendar and communication management, preparation of high-impact documents, coordination of travel and meetings, and acting as a liaison internally and externally. A successful candidate will demonstrate discretion, professionalism, and the ability to anticipate needs and solve problems independently in a fast-paced, high-demand environment.

Key Responsibilities

40% - Calendar & Meeting Management — Provide sophisticated calendar management for the CEO, prioritizing inquiries and resolving scheduling conflicts with sound judgment. Ensure seamless day-to-day engagements.

20% - Administrative & Project Support — Manage a wide range of administrative tasks, including special projects, complex document and presentation preparation, travel planning, expense reporting, and maintaining contact lists.

15% - Communication Management — Act as the primary point of contact for internal and external constituencies, exercising discretion and judgment in responding to inquiries and handling sensitive matters.

10% - Executive Support & Awareness — Keep the CEO well-informed of upcoming commitments and follow-ups. Serve as a “barometer” of internal activity and ensure the CEO is prepared for meetings and events.

10% - Internal Liaison & Project Delegation — Serve as a gatekeeper and gateway, facilitating communication and collaboration between the CEO and staff, including assigning projects on the CEO’s behalf.

5% - Other Duties — Perform additional tasks as delegated, including ad hoc research or special requests.

Supervisory Responsibilities

This role does not include direct supervisory responsibilities.

Qualifications

Required:

- Bachelor's degree in Business or a related field.

- 7–10 years of experience supporting C-level executives in a fast-paced corporate environment.

- Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); strong presentation and document design skills.

- Proven ability to manage and prioritize multiple tasks and projects independently.

- Strong business acumen and understanding of organizational operations.

- Exceptional time management, organizational, and problem-solving skills.

- High level of emotional intelligence, professionalism, and discretion.

- Excellent written and verbal communication skills.

- Self-starter with a sense of urgency, adaptability, and attention to detail.

- Ability to maintain composure under pressure and handle confidential information with integrity.

Preferred:

- Proficiency in a second language, particularly Spanish.

Core Competencies

- Project Management

- Communication & Interpersonal Skills

- Confidentiality & Discretion

- Critical Thinking & Problem Solving

- Multitasking & Flexibility

- Relationship Building

- Strategic Scheduling

- Professional Judgment

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function Administrative
• Industries Staffing and Recruiting

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