Bilingual Real Estate Transaction Coordinator

Real Estate Transaction Coordinator - Spanish Speaking

As a Transaction Coordinator, you will manage the administrative details of real estate transactions, keeping all parties informed, organized, and on track. You’ll be a vital part of the team, providing exceptional support and ensuring every transaction progresses seamlessly from contract to closing.

• Document Management & Review
  • Receive submission forms and signed documents from agents.
  • Review documents for missing dates, signatures, and compliance issues.
  • Upload and organize documents in Skyslope and A-Frame for broker review and tracking.
  • Prepare amendments/addenda using templates or agent direction and send for signature.
  • Send signing requests for missing signatures or non-customized documents.
• Deadline Tracking & Communication
  • Identify transaction deadlines (e.g., inspection, financing, HOA review) and send calendar invites and email reminders to agents.
  • Follow up with agents, parties, and lenders to ensure contingencies and deadlines are met.
• Client Support
  • Call clients to introduce yourself as an additional resource for their transactions.
  • Send Trust Funds information and inspector lists (buyers only) when requested.
  • Coordinate appraisal scheduling and group text with the agent and client if the appraisal is “good.” If not, notify the agent directly.
  • Assist in scheduling inspections and confirm earnest money (EM) is paid.
• Pre-Closing Preparation
  • Confirm inspection amendment work is completed, and paid receipts are provided.
  • Request missing documents and ensure the file is complete one week before closing.
  • Confirm the closing has been scheduled with all parties.
• Post-Closing Tasks
  • Submit the settlement statement and check to Skyslope for processing.
  • Text clients to request 5-star reviews using agent-provided review links.
• Other Responsibilities
  • Coordinate listing status changes for listings.
  • Address broker compliance issues and communicate updates to agents.
  • Manage the distribution of amendments or additional documents to all parties.

• Fluent in written and verbal communication.
• Exceptional attention to detail and organizational skills.
• Strong communication skills for interacting with agents, clients, and third parties.
• Proficiency with real estate transaction platforms (e.g., Skyslope, A-Frame) is preferred.
• Ability to work independently and meet deadlines in a fast-paced environment.
• Real estate or administrative experience is a plus.

$50,000+ yearly