Tool Coordinator

For more than 40 years, it has been Gilbert's () mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas.

Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

The Tool and Warehouse Coordinator is responsible for the accurate tracking, storage, maintenance, repair, and decommissioning of company tools and equipment. This position maintains an organized and well-stocked tool crib and supports other Tool and Warehouse team members with daily operations, order fulfillment, deliveries, inventory management, and workplace safety.

• Maintain an organized, clean, and well-stocked tool crib and tool and equipment storage areas, with primary responsibility for the open tool area.

• Manage tool and equipment inventory using Milwaukee ONE-KEY .

• Maintain accurate records of tools and equipment purchased and provide inventory reports as requested.

• Engrave and label all new tools in accordance with Gilbert Mechanical standards.

• Inspect tools and equipment for proper operation before fulfilling orders and after items are returned.

• Coordinate the repair, replacement, or decommissioning of damaged or nonoperational tools and equipment.

• Assist with inspecting and tagging ladders and tools in Milwaukee ONE-KEY.

• Ensure ladders are properly inspected and stored safely.

• Maintain an inventory of standard jobsite safety kits in preloaded containers.

• Prepare tools and equipment for new Service employees and assist with outfitting employees in other trades as needed.

• Work with the Warehouse Receiving, Shipping, and Truck Driver Coordinator to receive and fulfill job-related tool orders.

• Notify the appropriate employees when orders are ready for delivery or pickup.

• Assist with loading and unloading tools, equipment, and other materials using pallet jacks, lift gates, carts, dollies, and forklifts.

• Make deliveries when drivers are unavailable, require assistance, or when additional coverage is needed. Delivery responsibilities are occasional rather than a primary function of the position.

• Assist with organizing and maintaining the building, grounds, parking lot, and storage yard.

• Support the safe storage of compressed gases and the proper disposal of hazardous materials.

• Assist with setting up and taking down chairs, tables, and other materials for office meetings and events.

• Create and maintain accurate Excel billing grids for time-and-material projects.

• Maintain accurate records related to tool inventory, inspections, repairs, and order fulfillment.

• Use Microsoft Outlook, Excel, and Word to support daily warehouse and tool operations.

• Maintain a safety-first mindset and proactively identify and correct unsafe conditions and practices.

• Assist with completing corrective actions identified during safety audits of the warehouse, sheet metal shop, pipe fabrication area, office, and outdoor grounds.

• Follow all company procedures for safely storing tools, ladders, compressed gases, hazardous materials, and equipment.

• Help maintain clean, organized, and hazard-free work areas.

• Communicate effectively and professionally with office personnel, the Sheet Metal Shop Foreman, trade superintendents, and Tool and Warehouse team members.

• Assist other Tool and Warehouse employees with daily responsibilities and department priorities.

• Balance multiple projects and priorities while responding appropriately to changing or urgent needs.

• Perform other duties as assigned.

• High school diploma, GED, or equivalent required.

• Previous experience in construction, warehousing,…