Deputy District Clerk

Performs a moderately complex (journey-level) court clerk work. Work involves support tasks primarily involving customer service and support/clerical activities which may include:

• processing inquiries and requests for information
• entering and maintaining data
• answering telephones
• filing and maintaining correspondence, files, reports, etc
• works within a well-defined framework of policies and procedures under immediate supervision, performing other duties as required
• works under general supervision with moderate latitude for the use of initiative and independent judgment
• prepares and maintains a variety of documents which may include subpoenas, citations, injunctions, writs, order of sales or general correspondence
• receives and processes documents filed with the court; reviews for accuracy and completeness; records and processes orders, judgment and decree of court
• records civil, criminal, family adoption, juvenile, protective orders and child welfare suit, minutes in proper minute volumes, quote court costs if needed
• processes court documents in accordance with court procedures and legal requirements; maintains official records of court proceedings; prepares monthly reports
• maintains accurate filing system; makes copies; types forms and performs other clerical work as needed
• may perform civil, criminal, family, adoption, juvenile, protective orders and child welfare searches and issues service of process for said orders; prepares all jury lists in a timely manner and may process and maintain docket
• reviews, sorts, assembles and organizes materials; routes and delivers daily mail and documents to appropriate parties
• acts in the name of the District Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Sec. 51.303 of the government code
• answers phones and provides service to general public and attorneys in a courteous manner
• must secure and maintain a favorable background investigation by the District Clerk
• ability to work well with others
• regular attendance is a must
• performs related duties as required
• graduation from a high school

General office experience or an equivalent combination of experience and training which provides the required knowledge, skills and abilities preferred.

Bilingual (Spanish and English) with the ability to converse fluently in both languages.

• Must be bondable
• Must have a current valid Texas motor vehicle operator’s license
• Must be able to be insured by the County’s insurance carrier
• Knowledge of basic legal terminology
• Ability to perform basic mathematical calculations in order to compile court costs on civil, criminal, adoptions, juvenile, family or protective order suits
• Ability to understand and apply appropriate statutes and codes, instructions, safety rules and other policies and procedures
• Ability to communicate effectively with diverse groups of individuals utilizing tact and diplomacy, both verbally and in writing
• Ability to operate a computer, typewriter and other basic office equipment
• Ability to accurately enter data
• Ability to establish and maintain effective working relationship with co-workers, county employees, attorneys, other outside organizations, and the general public
• Employee may be assigned other duties in addition to those listed; duties may change according to the changing needs of the county