Clerk II

Responsibilities

Performs routine (journey-level) clerical work in areas such as bookkeeping, inventory control, statistics, employment, human resources, and purchasing; work involves compiling and tabulating data, checking documents for accuracy, transporting documents, and maintaining files; works under moderate supervision with limited latitude for the use of initiative and independent judgment. Produces and proofs correspondence, reports, purchase orders, summaries, manuals, vouchers, records, and other related forms.

Answers inquiries regarding policies and procedures, assists the public and staff in filling out forms, and provides information to the public by mail or phone. Posts information to agency records and modifies forms or records. Assembles, organizes, and tabulates data and performs arithmetical computations; may prepare charts, graphs, and tables. Files and maintains forms, records, and reports. Opens and distributes incoming mail and prepares mail-outs.

Performs data entry and retrieval. May receive shipments and supplies, inspect for damage, and check for correct quality and quantity. May maintain office schedules and appointments and provide notification of appointments. May perform back-up receptionist or telephone switchboard duties. May receive, maintain accountability for, and forward payments to the appropriate agency staff. May assist in balancing accounts by running tapes and proofreading.

May prepare summaries of balances and cost information and formulate other reports as required. May administer employment tests. May arrange the scheduling, transfer, and display of surplus property. May receive and count cash. Performs related work as assigned.

Graduation from a high school or equivalent (GED).

One (1) year of experience in clerical work.

• Must have a current valid Texas motor vehicle operator’s license.
• Must be able to be insured by the County’s insurance carrier.

Knowledge of business or program terminology, methods, and procedures; of office procedures; and of spelling, punctuation, grammar, and arithmetic. Skill in using a personal computer and office equipment; MS Word and Excel. Ability to prepare and maintain detailed records, files, and reports; to type accurately at a speed consistent with work requirements; and to transfer stock from one location to another.