Administrative Assistant Ii

Overview

Position Information

Posting Number SRGV
8725
Working Title ADMINISTRATIVE ASSISTANT II
Location Edinburg, Texas

Department College of Liberal Arts / Psychological Science
FTE 1
FLSA Non-Exempt

Working conditions include an excellent, professional office environment with some travel and weekend work as required. Requires ability to perform all duties and to manage confidential materials and records.

• Provides direct administrative support to the administrator of a large department.
• Creates letters, memos, reports, requisitions, and other material from generic direction.
• Prepares agenda for meetings, schedules meetings, records and distributes minutes.
• Handles travel arrangements for supervisor and other office personnel.
• Manages routine administrative functions and correspondence.
• Composes letters, memos, reports, requisitions, research papers, class related papers, exams, and other material from rough drafts or notes from a superior.
• Acts as receptionist; screens visitors and telephone calls; makes appointments.
• Orders supplies and arranges for repair of equipment.
• Organizes and maintains records and filing systems.
• May assist in processing various student forms and requests for review and approvals; may provide general program information to students or direct them to appropriate resources.
• May assist in coordination, planning, and staffing of departmental meetings and events as needed for outreach, recruitment and education.
• Processes personnel actions under supervision; monitors complex records and prepares reports from various materials.
• Monitors expenditures and income against budgets; maintains ledgers and facilitates monthly reconciliations; maintains confidential and official records.
• Keeps and maintains inventory and personnel records; receives, sorts and distributes mail.
• May assist in preparing budgets, grant requests, class schedules and other periodic reports; may track vacation, arrange for back-up coverage and process time cards for assigned employees.
• Performs other duties as assigned.

Required Education
Associate degree in a related field or equivalent experience.

Required Experience
Three (3) years of office administrative experience. Experience may be substituted for education on a 1-for-1 basis.

Preferred Education
None.

Licenses/Certifications
None.

Preferred Experience
Experience obtained within higher education.

Equipment
Knowledge of personal computer, word processing, spreadsheet, and database software; standard office equipment.

Working Conditions
Professional office environment; some travel and weekend work may be required. Physical capability to lift up to 10 pounds occasionally; interface with office equipment and materials as needed.

Other
Must have excellent customer service, interpersonal, organizational, and verbal skills.

EEO Statement:
It is the policy of The University of Texas Rio Grande Valley to promote equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. The University complies with Title VII, Title IX, Section 504, and the Americans with Disabilities Act. Women, minorities and differently abled persons are encouraged to apply.

Special Instructions to Applicants:
Dear Applicant, Human Resources will not redact confidential information from attached documents. Confidential information includes Date of Birth, Gender, and Ethnicity/Race. Omit this information prior to submission. The University reserves the right to discontinue accepting applications prior to the posted close date after meeting the posting requirement of three (3) calendar days. For questions, please visit the Careers site at (Use the "Apply for this Job" box below)..

Other Notes: UTRGV is a distributed-location institution; the working location is subject to change based on need. All employees may be subject to a criminal background check. Substitutions to requirements require prior approval from the VP of HR & Regulatory Affairs.

Required fields are indicated with an asterisk (*).