Elections Specialist III

Job Responsibilities

Performs advanced‑level work. Assists the Elections Coordinator with election‑related duties and performs assigned clerical work such as document processing and/or record keeping.

Formulates the number of election judges statutorily required and assists in the certification process. Sets up election judge schools, trains judges, assists in the preparation of the Election Judge Manual, assists in the placement of the election judges throughout Hidalgo County, generates pay sheets for the election judges, and maintains their mileage records.

Prepares specific computer programs and operations for each election, including:

• Ballot Assignment Chart
• Ballot Distribution Chart
• Specimen Ballot Program
• Election Judge Program
• Polling Place Program
• Absentee Voting Program
• Student Absentee Voting Program
• Incapacitated Program

Prepares monthly report of the Voter Confirmation Program, resolves all outstanding responses, compiles reports for the NVRA requirements, and reviews and adjusts the error report from the State Board of Elections.

Designs and produces camera‑ready forms and certificates for the election process, including Applications to Vote, Voter Registration forms, Absentee Waiver forms, Certificate of Election/Nomination forms, and Election Judge Oaths.

Prepares the office for in‑person absentee voting and coordinates the mail‑in absentee voting.

Maintains accurate and up‑to‑date maps for each elected district and reflects changes on the computer voter program. Communicates with officials in various tax districts and shares updates with the County Director.

Inventories and orders office and election supplies.

Maintains file retention of all election and voter registration documents.

Performs complex clerical duties such as classifying, consolidating, summarizing, sorting, filing, and distributing documents and information.

Creates and maintains a database of temporary personnel records and processes weekly payroll documentation for distribution to an outside vendor for payment.

Coordinates with Information Technology (IT) to provide polling place information for the web page and utilizes computers, calculators, and other standard office equipment to record, store, and retrieve information.

Compiles complex and varied reports and correspondence, drawing from a variety of sources within and outside the department.

Routinely answers customer questions via telephone and/or in person and assists with resolving complex and problematic issues and questions.

Bachelor's Degree in business administration, computer science, information technology or related field from an accredited college or university.

Two (2) years office/clerical experience. Two (2) years of related experience may be substituted for one (1) year of education.

Must have a current valid Texas motor vehicle operator’s license.

Must be able to be insured by the County’s insurance carrier.

Requires knowledge of the County community and its organizational structure; knowledge of the Election Code, Tax Laws and Vital Statistics rules and procedures. Ability to read and interpret documents such as tax laws and ordinances, computer program instructions and election law procedures. Ability to write routine reports and correspondence. Ability to speak effectively before the general public or employees of the organization.