Modern Apprentice - Accounts Assistant (Accounts Payable

This role will undertake a Modern Apprenticeship and will be supported throughout their apprentice journey by a dedicated Assessor. The Modern Apprenticeship contract will last two years.

The accounts payable team are responsible for the management of most of the firm’s expenditure and forms part of the wider cashroom operations team who have overall responsibility for managing and maintaining the books and records of all Shepherd & Wedderburn LLP group companies to include all general ledger and client ledger transactions. The objectives of the Accounts Assistant (Accounts Payable) will include, but not be limited to, all duties as noted in this document, whilst at all times ensuring compliance with all regulatory requirements (HMRC VAT rules, The Law Society of Scotland Solicitors’ Accounts Rules and The Solicitors Regulation Authority Accounts Rules 2011).

Full training will be provided as you work towards learning all the tasks undertaken by the firm’s Accounts Payable team including;

• Processing a wide variety of invoices via the firm’s accounts payable system (Emburse Enterprise). This will include a combination of general ledger firm’s costs as well as client related professional expenses and disbursements.
• Processing and arranging payment of all firm’s employee and partner personal expense claims.
• Dealing with the group’s credit card and virtual credit card programmes, including processing transactions and reconciling accounts.
• The creation and upkeep of all vendor records ensuring compliance with the firm’s risk management policies in this area.
• Preparation of the firm’s weekly supplier payment run via BACS.
• Reconciliation of all vendor statements received as well as taking ownership for any anomalies identified during this process with a view to investigating and rectifying same.
• Dealing with the upload of all internal recharges (i.e. copying costs, travel costs etc) to the firm’s practice management system.
• Accurately filing all working documentation within various online Cashroom filing locations as directed.
• Attending meetings and contributing to any group discussions on Accounts Payable procedures and ensuring documentation is always kept up to date.
• Assisting with all ad-hoc departmental duties which may arise from time to time, including supporting other teams within the firm’s cashroom operations teams.