Accounts Payable Accounts Assistant - FTC

Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades old delivery universe? If so, read on, as we’re looking for a Accounts Payable Accounts Assistant - 6-month FTC to join our Edinburgh Finance team! We’re leading the logistics revolution, powering deliveries across the UK for some of the nation’s biggest high-street and online brands.

Our depots are the backbone of our operation, ensuring seamless logistics and top-notch service for our customers. Whether you’re handling parcels, coordinating routes, or managing depot operations, you will play a key role in maintaining our high standards and efficiency. As our network grows at lightning speed, so do the opportunities within it. This is your chance to be part of something big, where every day is fast-paced, impactful, and full of possibilities.

This role delivers Accounts Payable processes efficiently and effectively to month-end and payment deadlines, ensuring the highest standards of quality, accuracy and integrity for all entries to vendor, publisher, contractor and employee accounts. You'll accurately process supplier invoices, resolve supplier and internal queries, and elevate significant financial impact issues to your manager, or the relevant operational site or supplier.

Edinburgh (Verdant Office) 2 Redheughs Rigg, South Gyle, Edinburgh, EH12 9DQ

Hybrid 3-days office working

09.00am - 17.00pm

Depending upon experience

• Support high-volume daily processing of invoices via Purchase Order or coding, taking responsibility for the timely and accurate processing of supplier invoices, credit notes, employee expenses and other authorised transactions into the Accounts Payable ledger.
• Process daily against supplies and claims recorded by operational sites using invoice matching, and post invoice matching discrepancies to the General Ledger via the invoice matching system.
• Check the accuracy of retail price, VAT, cost discount, handling allowance and supply/claim quantities on stock invoices, raising pricing, VAT and claim queries in line with defined processes.
• Ensure OCR invoice capture and auto-matching works optimally for your regularly used suppliers.
• Act as a multi-skilled processor, able to support any Accounts Payable transaction — including payment runs, manual payments and Concur Expense/Travel — for two or more supplier types (contractor, vendor, employee, publisher).

• Resolve supplier queries in a professional and timely manner, communicating with suppliers regarding payments and liaising with managers for invoice authorisation.
• Complete monthly reconciliation of supplier statements and checks.
• Respond to queries directed through the shared mailbox and supplier portal.

• Process weekly payment runs and other payment runs throughout the month, including ad-hoc manual payments as required.
• Support month-end balance sheet reconciliation and KPI reporting and analysis, owning your allocated outputs.
• Complete other day-to-day tasks as delegated by your manager — for example filing, opening mail, monitoring the shared email inbox, and supplier statement checks.
• Use SAP, SAP Concur, Excel and OCR tools (Kofax Read Soft Verify, SAP Kofax Process Director) daily, including pivot tables and VLOOKUPs.

• Articulate financial matters clearly to internal and external customers, and raise account-related queries with vendors via email, telephone or shared systems.
• Build sound working relationships with other departments and external suppliers, working well both individually and as part of a wider team.
• Participat…