Finance Administration Analyst

The Finance Administration Analyst is responsible for the recurrent administrative, accounting and financial management activities of the Irish operations. The role ensures the accurate recording, monitoring, analysis and reporting of financial information while maintaining compliance with internal policies and statutory requirements. The position supports supplier and customer invoicing, reconciliations, monthly closing activities, tax compliance, intercompany accounting and annual audit requirements, working closely with Finance, Tax Management, external consultants, auditors and local business management.

• Strong knowledge of accounting, financial administration and reporting processes.
• Supports business performance through accurate financial reporting and variance analysis.
• Takes ownership of assigned entities and accounting processes
• Identifies, analyses and resolves accounting and administrative issues.
• Contributes to financial control, compliance and continuous process improvement.
• Supports Irish aviation operations through effective stakeholder coordination and financial management.

• Manage the recurring administrative functions of the Irish entities and operations.
• Administer and control the supplier invoicing cycle, ensuring proper receipt, coding, approval and follow-up of invoices.
• Issue customer invoices, ensuring accuracy, compliance with accounting and tax requirements, and adherence to agreed timelines.
• Coordinate with internal departments and external stakeholders to resolve invoicing, payment, collection and documentation issues.

• Perform periodic reconciliations of supplier accounts, suspense accounts and corporate credit cards, identifying discrepancies and ensuring timely resolution.
• Monitor and maintain the Goods/Services Received Not Invoiced (GRNI) account, ensuring appropriate accruals and provisions are recorded during each reporting cycle.
• Review open balances, aged items and balance sheet accounts, proposing corrective actions or clean-up initiatives where required.
• Ensure complete documentary support and traceability of accounting records under responsibility.

• Take responsibility for the monthly financial close process.
• Analyse actual results against budget, identifying significant variances and preparing supporting explanations.
• Present and explain monthly closing results and key financial variances to management, providing appropriate business context and supporting documentation.
• Utilise Power BI, where available, to review financial information, validate data and support management analysis.

• Prepare monthly Corporate Income Tax estimations, record corresponding accounting provisions and monitor subsequent adjustments from external tax advisors.
• Process and control intercompany transactions, including accruals arising from framework agreements and reconciliation of intercompany balances.
• Prepare supporting information for VAT returns, coordinate reviews with the Tax Department and post approved settlements.
• Monitor recurring tax obligations in coordination with internal teams and external advisors, ensuring consistency between accounting and tax records.

• Participate actively in the annual audit process by coordinating and providing information requested by external auditors.
• Ensure consistency between supporting documentation and accounting records and follow up on audit queries and recommendations.
• Use corporate accounting, invoicing, reporting and financial management systems applicable to Irish operations.
• Identify opportunities to improve administrative and accounting processes…