Business Support Administrator

Job Title:

Business Support Administrator

Location:

Edinburgh
Salary: £25k - £38k per annum Dependent on Experience
Job Type: Full Time, Permanent
HF Group is one of the UK's leading multi-discipline building services contractors, delivering high-quality solutions across Electrical, Mechanical, Fire & Security, Telecommunications, and Automated Controls. With a legacy spanning over 3 centuries and a family culture, we consider all of our employees as part of the family and invaluable assets to our ongoing business.
Our head office is in Glasgow with offices in Edinburgh, Manchester, Belfast and Aberdeen, providing services to clients across both public and private sectors throughout the UK.
As part of our continued growth, we are seeking an experienced Business Support Administrator to join our division in Edinburgh. If you are organised, proactive and able to provide excellent customer service, we want to hear from you.
The successful candidate will be responsible for but not limited to:
 
* Invoicing reactive works upon completion according to customer specifications
 
* Account management of assigned key accounts
     
* Monitoring progress of works
     
* Reporting to service teams and Lead Business Administrator
     
* Closing and invoicing tasks
     
* Liaising with subcontractors, client, engineers and contracts
     
* Involvement in client progress meetings
     
* Administrative management of client portals
 
* Processing engineer time claims
 
* Responding to internal and external email and telephone enquiries
 
* Performing other routine administrative tasks as required
Key Skills, Qualifications and Experience

Required:

* Proven experience in an administrative or office support role
 
* Excellent organisational and time management skills
 
* Strong written and verbal communication abilities
 
* Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
 
* Ability to work independently as well as part of a team
 
* Attention to detail and a high level of accuracy
 
* Minimum National 5 Level of Education
In Return We

Offer:

* Competitive Salary
 
* Death in Service Scheme
 
* Private Medical Care
 
* Critical Illness Cover
Additional Information:
Applications close on Friday, 6th March 2026, if you have not heard from us within 4 weeks of the closing date, please assume your application has been unsuccessful on this occasion. (Previous candidates need not apply)
HF Group is an equal opportunity employer, committed to fostering a diverse and inclusive workplace.
Please click the APPLY button to send your CV and Cover Letter for this role.
Candidates with the experience or relevant job titles of;
Admin Assistant, Office Administrator, Administrator, Administration Clerk, Administrative Assistant, Secretary, Business Administrator, Support Administrator, Business Support, Executive Assistant, Business Administrator may also be considered