Facilities Administrator

Anderson Knight is delighted to be recruiting a Facilities Administrator for a legal firm in Edinburgh. The position supports the day-to-day facilities management of the office, ensuring meeting spaces, equipment, mail services, and workplace resources operate seamlessly for all staff and visitors. This is a hands-on, office-based role requiring regular interaction with colleagues across all departments.

This role is 5 days fully onsite and is a 33.75 hour working week with flexible start times.

Key Responsibilities

Meeting Rooms & Events

• Set up, reconfigure, and reset meeting rooms and event spaces in line with booking requirements

• Ensure rooms are presented to a high standard and fully equipped prior to use

Mail & Courier Management

• Manage all incoming mail, including sorting and scanning

• Prepare outgoing mail for dispatch, ensuring accuracy of documentation, enclosures, and authorised signatures

• Package and arrange courier collections via online platforms or telephone

Office Equipment & Print Services

• Process all print, copy, and scan requests received via the online portal or email

• Monitor and maintain print areas to ensure functionality and tidiness

Stationery & Workplace Supplies

• Monitor office stationery stock levels and place orders as required

• Replenish supplies across print bays and shared areas

• Ensure adequate availability of workplace resources to support business operations

Facilities Maintenance & Environment

• Conduct regular proactive checks of the office environment to identify faults or maintenance issues

• Escalate repair requirements promptly to maintain a safe and professional workplace

Person Specification

• Ability to work effectively under pressure and meet strict deadlines

• Professional, approachable, and service-oriented manner

• Flexible and adaptable, with the ability to prioritise facilities requests efficiently and effectively

Submit your CV in confidence to be considered for this wonderful opportunity.