Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator - Loanhead - Salary up to £28,000 DOE

CBW is excited to be working with a leading facilities company based in Edinburgh, Loanhead. The Administrator will support daily operations within the finance/administration team by handling scheduling, task logging, documentation, client and supplier communication, and ensuring financial and compliance records are accurately maintained.

Key Responsibilities:

Assist the finance/administration team with day-to-day tasks, including handling emails, phone calls, and general correspondence.

Maintain and update financial records, spreadsheets, and databases, ensuring accuracy and compliance.

Prepare reports, presentations, and meeting minutes as required.

Process purchase orders, invoices, payments, and procurement requests, ensuring timely approvals and accurate record-keeping.

Act as the first point of contact for finance or administrative queries from staff, suppliers, and clients.

Track and monitor financial transactions, work requests, and outstanding payments, following up to ensure timely resolution.

Liaise with internal teams and external suppliers to coordinate payments, reporting, and administrative tasks.

Monitor and follow up on outstanding administrative or financial tasks to ensure deadlines are met and issues are resolved promptly.

Person Specification:

Strong financial administrative and organisational skills.
Excellent communication and customer service abilities.
Proficiency in Microsoft Office (Word, Excel, Outlook) and FM software (e.g., CAFM systems).
Ability to manage multiple tasks and prioritise workload effectively.
Knowledge of health and safety regulations and compliance requirements (desirable).
Experience in working within a Facilities Management environment (preferred).
Previous experience in an administrative role, ideally within FM or a similar environment.
Familiarity with FM operations, property management, or building maintenance (advantageous).
Strong IT skills and experience working with databases and reporting systems.

Salary & Benefits:

Salary up to £28,000 DOE
25 days annual leave plus bank holidays
Generous workplace pension scheme
Training, development & progression opportunities
Monday to Friday 8am - 5pm