Administration Assistant

About your new role

PLEASE NOTE:
This role is not on the list of occupations eligible for sponsorship under the Skilled Worker route

The Casualty team at Weightmans is a leading national practice specialising in the defence of high‑value and complex personal injury claims. Acting predominantly for insurers, self‑insured organisations, and public sector bodies, the team provides strategic, commercially focused advice across a broad spectrum of casualty work.

As an Administration Assistant you will report to your Support Team Manager and play an integral role in the efficient running of the team. You will assist the case handlers by carrying out general case and file management duties, including tasks such as:

• Daily management of the Motions Inbox
• Preparing document styles (i.e. court orders) and serving them
• Key dating court timetables and task deadlines, with corresponding Outlook entries
• Organising digital indexes of papers received (i.e. pleadings, expert and medical evidence)
• Ad‑hoc typing of files, notes and letters
• Assisting the team with organising travel, booking hotels (including dealing with expense claims)
• Organising/arranging medical appointments, telephoning third‑party solicitors for agreed disclosure, and other procedural tasks to keep a file running smoothly
• Opening new case files/matters ensuring compliance with Lexcel and internal procedures
• Preparing and copying various documents such as letters, enclosures, bundles, etc.
• Dealing with incoming post via our Flow matrix system
• Performing general photocopying and scanning duties
• Performing general file management duties (electronically and physically) including file closures/archiving
• Preparing and sending out various information documents via secure systems (i.e. email, sharefile or by hardcopy post)
• Assisting with inputting data/MI

This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role.

#LI-Hybrid

Ideally you will have previous experience of working in a similar role and in a similar environment. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:

• Strong IT skills
• Experience in a busy legal/office environment is desirable
• A keen interest and willingness to learn all aspects of the relevant practice area
• Candidate must be a team player
• Ability to show initiative and be self‑motivated when required to work on one's own
• Strong organisational and communication skills
• Ability to prioritise tasks and workload
• Good housekeeping skills
• A “hands‑on” approach to work
• Knowledge of computers and office equipment
• Working with spreadsheets, collecting data and producing MI reports
• A ‘will‑try‑anything’ approach

If you meet our criteria and think this is a job you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.

Come and join our award‑winning organisation and team. Weightmans has been recognised as a leading employer for the 19th consecutive year at Britain’s Top Employers awards 2026
, and ranking top 10 in the list, the firm has also secured top positions in Chambers UK.

Embark on this journey with Weightmans towards becoming one of the Top 30 UK Law firms.

Why work for us? Take a look:
Work for Weightmans: voted a top employer | Weightmans

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Work for a firm where people matter – work for Weightmans