Office Coordinator

Job Description

Are you passionate about employee communications and creating a positive workplace? Do you have front-of-house experience and an interest in HR? We’d love to hear from you!

Our Edinburgh-based client is looking for an Office Coordinator to join their team on a temporary basis until the end of 2026 initially.

In this role, you’ll be at the heart of the organisation, helping to create a welcoming and supportive environment for both staff and visitors. You’ll ensure the smooth running of the office while contributing to the employee experience, supporting workplace culture, and assisting with HR-related activities.

Please note:

this is a full-time, office-based role.

• Experience in a front-of-house or customer-facing role
• Organised, adaptable and comfortable managing a varied workload
• Confident with technology and quick to learn new systems (experience with Apple devices and Google Workspace beneficial)
• Warm, engaging and inclusive in your approach
• Health & Safety, Fire Marshal or First Aid training advantageous

• Provide day-to-day administrative support in a fast-paced environment
• Act as first point of contact for visitors, calls and general enquiries
• Manage mail, couriers, reception and meeting room set-up
• Oversee office supplies, catering and general housekeeping
• Manage helpdesk queries and elevate where appropriate
• Coordinate office maintenance schedules and liaise with contractors
• Support office security processes including access management
• Support onboarding and offboarding HR processes
• Assist with internal communications, office updates and events
• Help organise company initiatives and wellbeing activities
• Encourage a strong health & safety culture and support compliance administration
• Contribute to company-wide projects

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16379

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.