Team Administrator - Billing Coordinator

Job Title

Team Administrator (Billing Coordinator)

Edinburgh

Permanent

Monday to Friday 9.30am – 5.30pm

Here at Pinsent Masons we bring together the best people to get the job done. We’re naturally curious, constantly learning, listening, and growing. We’ll truly value your ideas. You’ll be joining an award‑winning, hardworking and commercially minded team, where you’ll have the opportunity to work with leading experts and form meaningful relationships, while making a difference. You’ll get the opportunity to be involved in varied and challenging work.

Working in an open and supportive environment, to deliver outstanding results.

As a TA Billing Coordinator, you will play a crucial role in managing and improving the billing processes to ensure efficiency and accuracy. You will be responsible for overseeing the creation and distribution of monthly reports, ensuring timely invoicing and payments, and resolving any billing‑related issues.

You’ll be at the core of our billing operations, supporting lawyers and partners to ensure our financial processes are timely, compliant, and client‑focused. You’ll also assist with a range of administrative tasks, ensuring the smooth day‑to‑day running of the team.

• Managing the full billing cycle: from producing and formatting prebills to liaising with fee earners and submitting invoices on time.
• Creating and monitoring WIP and billing reports, client time reports, and financial statements.
• Maintaining accurate PO records and managing client dispatch and rate information.
• Handling narrative edits, time transfers, third‑party invoice uploads, and portal submissions.
• Attending revenue meetings and taking ownership of follow‑up actions.
• Suggesting and implementing efficiency improvements in billing processes.
• Organising legal bundles and preparing key documentation.
• Coordinating travel, diary, and room bookings.
• Managing lawyers’ expenses and performing ad‑hoc office support tasks.
• Assisting with post, scanning, copying, and archiving.

We’re looking for a confident, organised professional with a strong eye for detail and a proactive mindset. You’ll have previous experience in administration or billing (ideally within legal or professional services), be comfortable managing multiple tasks, and enjoy working collaboratively in a fast‑paced environment.

• Carers’ leave (up to five paid days’ leave towards caring responsibilities)
• 25 days’ annual leave entitlement and the opportunity to purchase or roll over 5 days.
• Contributory pension of up to 5%.
• Private healthcare policy
• Death in service cover (4 x base salary).
• Eligibility to apply for an interest‑free season ticket loan, an interest‑free gym membership loan and/or an interest‑free rental deposit loan.
• Cycle to work scheme.

We are a Stonewall employer, a Valuable 500 member, a founding member of the Mindful Business Charter, signatory of the Race at Work Charter, and a proud partner of Neurodiversity in Law. As an inclusive employer, we are willing to consider any flexible working requests.