Records Assistant

Overview

Records Assistant. Salary: £26,220 per annum, plus company benefits.

Location:

Edinburgh, EH3 8EJ
.

Contract:

Full Time, Permanent.

Shifts:

37.5 hours per week, Monday – Friday, between 8am and 5:30pm with a 1 hour unpaid lunch break. Work model:
Fully onsite.

Williams Lea seeks a Records Assistant to join our team. Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms. Williams Lea employees, nearly 7,000 people worldwide, provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.

Longevity driven by innovation. In a rapidly changing world, the ability to innovate and break new ground drives progress. Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We’re always progressing. Connecting technology with expertise and strong processes to transform support services.

As we enter our third century, we continue helping businesses thrive in a future driven by digitization and virtualization.

The Records Assistant position will be responsible for delivering exceptional customer service to our clients within a corporate law firm environment. Work requirements include file creation, labelling, retrievals, transfers, destruction, tracking and also document scanning. This position requires regular professional written and verbal communication with our clients, other departments and vendors. Coordination of records scanning and retrieval projects with other departments and external vendors is also required for this position, as well as file and database maintenance, fulfilling client record requests and general office duties as needed.

• Organise and manage physical and electronic records.
• Retrieve and provide documents as requested by the legal team.
• Assist in the implementation of records management systems.
• Maintain confidentiality of sensitive information.
• Support administrative tasks and projects as needed.

• Previous experience in records management, administration, or a similar role.
• Proficiency in MS Office and records management software.
• Excellent organisational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Effective communication skills, both written and verbal.

• 25 days holiday, plus bank holidays (pro-rata for part time and fixed term roles).
• Salary sacrifice schemes, retail vouchers – including our Tech Scheme for gadgets and appliances.
• Life Assurance, Private Medical Insurance, Dental Insurance, Health Assessments.
• Cycle-to-work scheme, Discounted gym memberships, Referral Scheme.
• Opportunity to work for a global employer with career development prospects.

The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation. It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.

If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at  We do not accept applications to this email address.

View our Privacy Notice. Longevity driven by innovation:
Williams Lea has harnessed this ability for more than 200 years. Our 5,200+ talented employees worldwide are experts in delivering efficient business processes in complex and highly regulated environments. We continue helping businesses thrive in a future driven by digitization and virtualization.