Program Coordinator

Job title
:
Programme Coordinator (Voluntary)

Company
:
Edinburgh Lodge of the Theosophical Society

Location
:
Edinburgh, United Kingdom (on-site)

Workplace type
:
On-site

Job type
:
Volunteer

Experience level
:
Entry level

About the Edinburgh Lodge

The Edinburgh Lodge of the Theosophical Society in Scotland hosts a year‑round programme of evening talks and workshops at the Sir Arthur Conan Doyle Centre on Palmerston Place, Edinburgh. Our programme brings together speakers from across the UK and internationally, covering a wide range of subjects – philosophy, world spiritual traditions, consciousness, indigenous knowledge, alchemy, art, and more. We are a small, welcoming community committed to open inquiry and cross‑cultural dialogue.

About the Role

We are looking for a Programme Coordinator to help the lodge committee plan, organise, and promote our Thursday evening programme of talks.

This is a voluntary role (expenses paid) suited to someone who enjoys working with people, is comfortable with administrative tasks, and has an interest in the subjects we explore. You do not need to be a member of the Theosophical Society.

The time commitment is approximately 1–4 hours per week, varying with the stage of the programme cycle – busier when a new season’s programme is being developed, lighter when it is up and running.

Responsibilities

Work with the lodge committee to develop each season’s programme of talks.

Liaise with speakers by email, telephone, and in person – confirming dates, gathering talk descriptions and biographies, and handling any queries.

Manage the lodge mailing list and send programme announcements to members and friends.

Produce simple promotional materials (e.g. programme flyers, email announcements).

Create and manage event listings on Eventbrite for workshops and ticketed events.

Help maintain our presence on Facebook and on the Theosophical Society in Scotland website.

Coordinate with the Sir Arthur Conan Doyle Centre regarding venue bookings.

Essential Skills

Comfortable communicating by email, telephone, and in person.

Experience managing email lists or mailing lists.

Basic word processing and document formatting.

Able to produce simple promotional material (flyers, email announcements).

Well‑organised, reliable, and able to work independently.

Desirable Skills

Any of the following would be a bonus, but none are required:

Social media management (Facebook, Instagram, or similar).

Marketing or audience development experience.

Website content management.

Experience with Eventbrite or similar ticketing platforms.

Familiarity with Mailchimp or other email marketing tools.

Graphic design (Canva or similar).

What We Offer

A chance to be part of a unique cultural and philosophical programme in a historic Edinburgh venue.

Expenses paid.

Flexible commitment that fits around other work or study.

A supportive committee and an engaged, welcoming community.

The opportunity to connect with a diverse range of speakers, thinkers, and practitioners.

How to Apply

If you are interested, please send your CV or a short description of relevant experience to:

ts

We welcome applications from anyone with the right skills and enthusiasm – membership of the Theosophical Society is not required.