Business Operations Co-ordinator; H&S

• Locations Charles Stewart House, Edinburgh, EH1 1HT
  , GB (Hybrid working)
• Organization Edinburgh University Group
• Department Health, Safety and Wellbeing
• Apply Before 07/07/2026, 10:59 PM
• Health and Safety Requirements No key hazards identified for this post
• Criminal Record Check No criminal record check required
• Contract Type Open Ended
• Job Schedule Full time
• Grade UE05
• Number of Openings 1
• Job Function Administration

Corporate Services Group / Health, Safety and Wellbeing Department

Full-time: 35 hours per week

Open-ended (permanent) contract

The Opportunity

An exciting opportunity has arisen to join the University of Edinburgh’s Health, Safety and Wellbeing Department. Following a restructure of the admin functions within the department this position shall report to the Business Support Lead (H&S).This position shall provide high-quality administrative, systems and committee support for the Health, Safety & Wellbeing Department, Health & Safety (H&S) section. Coordinate key workflows including shared mailbox triage, committee and meeting servicing, training/course administration, procurement/finance tasks, and digital and records content management.

Ensure efficient, customer-focused service delivery aligned to University policies and Departmental procedures

The post is full-time (35 hours per week) and open ended.

For further information about the position or to have an informal conversation about the position please contact Susan Burns (Business Support Lead (H&S)):

Your skills and attributes for success:

• Vocational qualification (e.g. SVQ3/ONC) or equivalent experience in a relevant administrative role.
• Evidence of continuous professional development.
• Strong administrative experience in a customer-facing setting with competing deadlines.
• Working knowledge of MS 365 (Outlook, Teams, SharePoint), document control and basic data reporting.
• Experience servicing meetings/committees (agendas, papers, minutes) with excellent written skills and clear professional communication.
• Experience raising/receipting POs and arranging travel within policy.
• Experience maintaining web/SharePoint/Teams content.
• Ability to handle confidential information with discretion.
• Numeracy and attention to detail for finance and data tasks.
• Initiative and judgement to resolve routine problems independently.

As a valued member of our team, you can expect:

An exciting, positive, creative, challenging and rewarding place to work.

To be part of a diverse and vibrant international community.

Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on our staff benefits page and use our reward calculator to discover the value of your pay and benefits.

Championing equality, diversity, and inclusion

As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.

The Health and Safety department provides the professional expertise and leadership to ensure high quality health and safety practices are adopted across the University's wide spectrum of activities to meet the university’s moral and legal obligations. They also actively promote the health and well-being of staff and students across the University.

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