Stewardship Officer

Role

Title:

Stewardship Officer

Grade and Salary: Grade 5, £26,707 - £31,236 per annum

FTE and working pattern: Full-time (35hrs per week);
Open-ended

Reward and Benefits: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday). Use our total rewards calculator:  to see the value of benefits provided by Heriot-Watt University.

Based full-time on the Edinburgh campus, the main focus for the Stewardship Officer role will be to provide support to Advancement activities within the Advancement Office. The post holder will be expected to support the advancement team to deliver a programme of global engagement and events activity across alumni, staff, students, prospects and donors – often acting as the front line to Advancement Office stakeholders and contacts.

The post holder will also play a key role in supporting the overall work of the team, key team members and facilitate internal requests and collaborations.

• Monitor major gifts and pledges, reports and future stewardship actions on Raiser's Edge, monitoring these at regular intervals, producing monthly reports and prompting colleagues to action when appropriate.
• Develop, write and maintain process documentation for the Advancement Office in relation to stewardship, administrative and finance tasks.
• Act as administrator for specific In memorial, scholarships and bursary funds.
• Liaise with and assist colleagues in facilitating arrangements for major donors to visit the campus and view the impact of their support.
• Actively participate in the wider work of the dept, taking on special projects or additional duties from time to time, making a positive contribution to departmental issues and ensuring joined‑up activity with other areas of the Advancement Office's work.

• Support the planning and delivery of events as directed, across the Advancement Office - including but not limited to alumni engagement events, Advancement events and graduations.
• Assist with keeping the Advancement Office monthly events calendar up to date. Attend fortnightly events meeting, taking note of actions and updates to specific events
• Represent the Advancement Office at online and in person events, including Watt Club Staff branch meetings, donor cultivation, thank you events, graduations and more.
• Represent the Advancement Office at student fairs, recruitment days, open days, staff induction fairs and networking events to answer questions and present information about the Watt Club services and activities.
• Attend wider university, student, Advancement events on behalf of alumni team where appropriate.

• Provide general administrative support across the team, including booking travel and accommodation when required, as well as processing invoices, maintaining the Advancement Office budget tracker, diary management and minuting key meetings where directed.
• Work across the Advancement Office, as directed, to ensure data, records and attributes are updated and maintained appropriately on Raiser’s Edge and Share Point
• Contribute to preparation of Advancement marketing and communications material as directed.
  
  E.g. copy for brochures, pop up banners for events, website etc.
• Support administration of stewardship processes including liaison with schools and recipients
• Supporting Advancement work streams and projects e.g. providing support for regular giving mail outs and telethons
• Attend meetings of University and keep up to date with events, publications and general Advancement activity within the wider HWU community.

These are the criteria on which the short‑listing and recruitment selection will be made.