Partnerships Administrator, Administrative​/Clerical

National & International Partnerships Administrator

Full Time | Fixed term until July 2027 –

Hours:

35 hours per week, Monday‑Friday – Salary: £30,496–32,743 –

Location:

National Museum of Scotland, Chambers Street (Hybrid)

National Museums Scotland is one of the leading museum groups in Europe with one of the largest and most diverse collections in the world.

Our values are Creative, Inclusive, Collaborative, and Forward‑thinking.

We are looking for an efficient, effective, and friendly Administrator with excellent communication skills to join our National & International Partnerships team.

Benefits of joining us include:

• Annual contribution of 28.97% of salary towards the Civil Service Pension Scheme.
• Generous annual leave of 28.5 days – rising to 33.5 days after five years, plus an additional 8 paid public holiday days.
• Free access to national and international museums and exhibitions.
• Wellbeing benefits including Employee Assistance Programme (24/7).
• Access to the above and more from day one of employment.

About the role:

An exciting opportunity for an experienced Administrator to join our busy National and International Partnerships Department. Bring strong organisational, interpersonal, and IT skills to ensure efficiency and effectiveness across the department.

Organised and methodical, you will work in an administration environment, managing multiple priorities, time and workload, meeting deadlines, and maintaining confidentiality.

The department has multiple strands, working across internal and external senior stakeholders – we look forward to working with you as you support and enable our work across Scotland (and beyond).

Key responsibilities:

• Be the main first point of contact for the National & International Partnerships Department and process internal and external enquiries and requests, ensuring responsiveness and excellent communication, including responding to shared email inbox enquiries.
• Support the Head of National & International Partnerships, including running the diary, arranging meetings and visits, dealing with correspondence, compiling meeting papers, and organising paperwork and filing to ensure role effectiveness.
• Give general administrative support, such as coordinating diaries, setting up meetings, making arrangements for external visits, supporting delivery of training programmes and events, making travel arrangements to maintain staff efficiency, gathering and collating departmental information as required for management or reporting purposes.
• Liaise with Finance and Human Resources on the recording and processing of financial and personnel transactions (e.g. financial requisitions, travel and credit card claims, and attendance records) to ensure up‑to‑date, correct information.

Key qualifications and experience:

• Excellent ICT skills in Microsoft Office, including Word, Excel, MS Teams, Outlook and databases.
• Competence in use of online event and communication software such as Eventbrite and Survey Monkey.
• Experience of maintaining confidentiality and need for discretion.
• Proven experience in a busy administration environment.

Final date to receive applications: 1 July 2026.
Selection event: 16 July 2026.