PA to Executive Director, Commercial & Residential Services

Job Description

Grade UE05: £29,588.00 - £33,951.00 per annum

CSG / Accommodation, Catering and Events

Full-time: 35 hours per week, Monday to Friday

Open-ended (permanent)

Your next step starts here. Be part of something bigger.

We are seeking a highly skilled PA to provide exceptional support to the Executive Director of Commercial and Residential Services. In this dynamic role, you will handle highly confidential correspondence and liaise with a variety of organisations and senior figures.

The role involves efficiently managing and coordinating the Executive Director's complex and demanding schedule, as well as organising and attending meetings, accurately handling all related administrative tasks such as preparing meeting papers, drafting agendas, taking comprehensive minutes, and coordinating meetings and events to maximise productivity.

It also involves overseeing the Executive Director’s inbox, monitoring emails and communications to prioritise urgent items and ensure timely responses. The postholder will provide additional administrative support to the wider directorate of Accommodation, Catering, and Events.

Qualifications and skills required include excellent organisational skills, the ability to manage sensitive information discreetly, and experience in a similar high‑level administrative role.

• School education to standard grade or equivalent, with recent experience working in a PA or senior administrative support role.
• Meticulous approach to handling confidential and highly sensitive matters, combined with excellent written and verbal communication skills with the ability to communicate appropriately at all levels.
• Experience of maintaining a demanding calendar for senior postholder(s).
• Positive, confident, committed and flexible attitude to work.
• IT literacy; expert knowledge of Word, Excel, Outlook, PowerPoint, SharePoint and MS Teams.

Please include the following documents in your application:

• CV
• Cover letter

• Working within one of the world’s leading universities.
• Good salary/pay rates.
• Responsibility and autonomy.
• Excellent benefits and support.

• A competitive salary.
• An exciting, positive, creative, challenging and rewarding place to work.
• To be part of a diverse and vibrant international community.
• Comprehensive staff benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family‑friendly initiatives, and flexible work options.

The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.

Before any employment commencing with the University, you will be required to evidence your right to work in the UK. The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

The closing date for applications is 1 st July 2026. Unless stated otherwise, the closing time for applications is 11:59 pm (UK time). Interviews will be ongoing from 2 weeks after closing date.