Administration Assistant

Overview

Administration Assistant

• Providing administrative assistance to other members of the School Operations Team
• Sending relevant communications to staff, students and parents, as needed
• To support the Admissions Team

The successful candidate must have experience working in a busy and dynamic office environment and experience of database administration. Ideally, they would have experience of working in a school or education environment.

The role is term time plus one week. The position may be filled as a full-time (1.0 FTE) or part-time (0.5 FTE) appointment. The working hours for the full-time role are 41.09 hours per week during term time with a salary of £24,024. The working hours for the part-time role are 20.5455 hours per week during term time with a salary of £12,012.

Location:

Edinburgh

Closing Date: 02/07/2026

Role start: 17 August 2026 (subject to satisfactory pre-employment checks)

ESMS is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. The successful candidate will only be able to take up this role if they can demonstrate an alternative right to work in the UK.

• Fee remission from Nursery to S6
• Free school lunches
• Free Sports’ Club membership, including access to pool and fitness suites
• Paid moving house day
• Employer pension contributions of up to 8%
• Death in service benefit
• Family friendly policies, including enhanced maternity leave
• Membership of the ESMS Discount and Benefits Scheme, including a range of discounts at 130,000 retail and entertainment locations
• Employee Assistance Service
• Cycle to work scheme
• Car leasing salary sacrifice scheme
• Annual professional review process
• Regular salary reviews
• Funding towards professional qualifications

We are looking for individuals who can embody and promote ESMS values of Kindness, Confidence, Resilience, Integrity, and Curiosity while role modelling behaviours in line with our school pillars of Ambition, Innovation, and Community. ESMS is committed to safeguarding and promoting the welfare of children and young people. Applicants must undergo child protection screening, including checks with past employers and Disclosure Scotland.

All staff working at ESMS have direct access to young people; therefore all posts within the school are considered exempt from the Rehabilitation of Offenders Act 1974.

Enquiries about this position should be directed to  Attached documents: SOT - Administration Assistant Job Description March 2026.docx.