Assistant Administrator

Assistant Administrator / Document Controller

Edinburgh

First People Solutions is working with a leading consulting engineer who are known for delivering projects across civil and structural engineering, infrastructure, energy, geotechnical, transportation and environmental sectors.

Due to continued growth, they are looking for an Assistant Administrator / Document Controller to join their Edinburgh team, providing essential administrative and project support to senior leadership and the wider engineering team.

The Role

You'll be responsible for keeping project administration, documentation and coordination running smoothly, working closely with Partners, Technical Directors, engineers, clients and external stakeholders.

Your responsibilities will include:

Organising and maintaining project documentation, including reports, presentations, and meeting minutes
Coordinating meetings, calendars and project schedules
Handling day-to-day correspondence and liaising with project teams and clients
Assisting with invoicing, expenses and budget tracking
Arranging travel, accommodation and project logistics
Tracking project milestones, deadlines and actions
Ensuring document control processes are followed, and information is kept up to date

About You

We're looking for an organised and proactive administrator who enjoys working in a busy, engineering environment.

You'll ideally have:

Previous experience in an administrative role and/or a background working within an engineering / construction services environment
Excellent organisational and time management skills
Strong attention to detail and the ability to manage multiple priorities
Excellent written and verbal communication skills
Good knowledge of Microsoft Office packages
The ability to work independently while supporting a wider team
A professional, flexible and solutions-focused approach

What's on Offer?

The opportunity to work alongside experienced engineering professionals on high-profile projects across Scotland and the UK.
Competitive salary and bonus opportunities
Generous annual leave
Private healthcare, life insurance and contributory pension
Hybrid and flexible working
Ongoing career and professional development

Interested?

If you're an Assistant Administrator or Document Controller looking for a varied role within a leading engineering consultancy, I'd be keen to hear from you!

Apply now or get in touch with FPS for a confidential discussion.

Equal Opportunities:

First People Solutions is committed to equal opportunities regardless of gender, race, disability, sexual orientation, religion or belief and age