R1; AP) Executive Assistant

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Are you an experienced Executive Assistant who thrives in a busy, varied and high-profile environment? Do you have excellent organisational skills, sound judgement and the ability to anticipate what is needed before being asked?

We are looking for an exceptional Executive Assistant to join the Edinburgh Health and Social Care Partnership (EHSCP), providing high-level business and executive support to the Chief Officer and Senior Management Team.

This is a key role within our Governance and Business Management function and would suit someone who is proactive, highly organised and confident working with senior leaders across a complex partnership environment.

As Executive Assistant, you will play a central role in ensuring the Chief Officer’s office operates effectively and efficiently. You will manage a varied and demanding workload, often balancing competing priorities and tight deadlines, while ensuring that important issues are identified, progressed and resolved.

You will act as a key point of contact for the Chief Officer and Senior Management Team, working closely with senior colleagues across NHS Lothian, the City of Edinburgh Council and external partner organisations.

The role is much more than traditional diary and administrative support. You will have responsibility for business management, project management, report coordination, information analysis, process improvement and stakeholder engagement, alongside providing high-level executive support.

• Provide comprehensive executive and business support to the Chief Officer and Senior Management Team.
• Manage and prioritise a busy flow of information, correspondence, enquiries and requests, ensuring urgent and important matters are identified and progressed appropriately.
• Anticipate the needs of the Chief Officer by understanding forthcoming priorities, meetings, deadlines and areas of strategic importance.
• Coordinate complex meetings and events involving senior managers, elected members, Scottish Government colleagues and external partners.
• Prepare agendas, papers and briefings, attend high-level meetings, record actions and ensure follow-up activity is completed.
• Coordinate reports for Council committees and the Edinburgh Integration Joint Board, working with senior report authors to meet deadlines and ensuring reports are accurate, clear and professionally presented.
• Draft and produce high-quality briefing notes, management reports, presentations, correspondence and other documentation.
• Analyse information and data from a range of sources, identifying key messages, trends and issues and presenting these clearly to senior colleagues.
• Project manage a range of Partnership work streams, coordinating colleagues,…