Executive Personal Assistant

People and communities around the world have the solutions to social injustice, authoritarianism, and the climate crisis. But repressive governments, corrupt corporations, and armed groups use violence and oppression to try and silence them.

By building resistance and resilience among those challenging unaccountable power, Open Briefing supports a shared vision for a world where communities and ecosystems can thrive.

As a mission-driven nonprofit, we join forces with grassroots activists, community groups, and social movements king together, we strengthen their physical safety, digital resilience, and collective wellbeing. As a social impact consultancy, we help high-profile nonprofits and foundations navigate risk and support the people and partnerships that make change possible. This dual approach allows us to work at every level of civil society, from the grassroots to the global.

We have scaled to meet a surge in demand for our support over the past two years, with our international team now responding to 774 calls for assistance across 68 countries. This led to nearly 7,000 hours of mentoring and accompaniment delivered to at-risk civic actors, and 1,400 activists in 155 holistic security workshops. Read our latest impact report here.

Across all our work, we come with questions, not just answers. We listen to the knowledge and experiences of the people we support before sharing our own. Then we act together to challenge unaccountable power.

We are expanding our diverse, inspired, and purpose-driven team. Will you join us as our new Executive Personal Assistant?

You will play a key role in the effective operation of the organisation and the delivery of our leadership team’s priorities. As Executive PA, you will provide comprehensive support to our Senior Leadership Team (SLT) acting as a trusted partner and ensuring the effective management of executive activities. You will provide high-level administrative and operational support, helping the SLT to be individually and collectively organised and focussed, and freeing them to concentrate on delivering our ambitious new strategy.

Your primary responsibilities will be:

• Provide comprehensive executive support, including complex individual and collective diary and inbox management.
• Support the SLT in achieving strategic goals, priorities and objectives, while managing key operational responsibilities, ensuring deadlines and deliverables are effectively tracked, prioritised, and achieved.
• Prepare agendas, reports and presentations.
• Draft and send correspondence on behalf of the SLT and its members.
• Identify potential issues early and take proactive action to resolve them.
• Work collaboratively across departments to help ensure the efficient delivery of strategic goals and activities.

• Act as an initial point of contact between the SLT and internal/external stakeholders.
• Coordinate all remote and in-person meetings, managing scheduling, agenda prioritisation and logistics, while ensuring papers, actions and minutes are prepared and followed up effectively.
• Coordinate events, conferences, and stakeholder meetings.
• Support communication with donors, advisers, clients and partner organisations.

• Maintain accurate records and confidential documents.
• Manage access to third-party providers for translation, interpretation, graphic design, and facilitators, as well as other ad hoc requests for support.
• Oversee any purchase requests from the team.
• Draft and track budgets and process expenses and invoices for the SLT.
• Support the development and revision of relevant organisational policies and procedures under the ownership of the Finance and Operations team.