Office and Admin Manager

Direct message the job poster from QED Naval Ltd

Company Description

QED Naval Ltd is a high growth company with nearly 20 years of experience in naval architecture and marine engineering, innovating within the marine renewable energy industry.

As a developer of tidal energy systems, with its proprietary Subhub (self deploying, submersible foundation system) and subsidiary Tocardo Turbines, we have developed a truly industry leading tidal energy sector position. Having successfully completed two government led projects (EU Interreg Tiger project and the Netherlands Oosterschelde Dam Project) and secured a UK Government Contract for Difference energy contract, we are ready to develop our first commercial project and scale.

We are seeking a proactive, organised, and experienced Office & Administration Manager, to lead the smooth and efficient running of our Edinburgh office and provide vital support across finance, HR, marketing, procurement, and project administration.

This is a unique opportunity to play a key role in an ambitious, mission-driven company during a period of significant growth. You will work closely with our leadership and project teams, helping to improve systems, support strategic decision-making, and shape the day-to-day operations of the business.

Key Responsibilities

Office & Facilities Management

· Oversee daily office operations and facilities

· Act as the first point of contact for general business enquiries

Finance & Admin

· Manage day-to-day finance processes including invoicing, expenses, and payroll

· Maintain and develop online accounts systems (e.g. Xero)

· Assist in budget tracking and project cost control

Procurement & Contract Admin

· Support procurement processes across the business and projects

· Liaise with contractors, suppliers and project managers

· Administer and track project procurement requirements

HR & Team Support

· Maintain and develop HR systems and processes

· Support recruitment administration and onboarding

· Coordinate training, leave, and employee records

· Provide admin and compliance support on grant-funded projects

· Help manage reporting processes and documentation

Marketing & Communications

Support sales, marketing, and PR activities including social media and promotions

Qualifications

• Strong organizational skills, including office, supply chain management, and record-keeping
• Proficiency in administrative tasks such as preparing reports, coordinating meetings, and handling communications
• Experience in Sales and HR functions and supporting management in administrative duties
• Excellent verbal and written communication skills
• Ability to work independently and remotely, with a proactive approach to problem-solving
• Familiarity with office software and tools
• Previous experience in a similar role is a plus as is Bachelor's degree in Business Administration, Management, or related field, preferred

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function
  
  Project Management and Information Technology
• Industries Maritime Transportation

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