Property Administrator

We are seeking a Support & Property Administrator to provide high-quality administrative support across property, facilities & health and safety activities.

Job Vacancy:
Support and Property Administrator - Archdiocese of St Andrews & Edinburgh

Location:

Strathearn Rd, Edinburgh, EH9

Hours:

Full time, 35 hours a week, Mon
- Fri

Contract:

Permanent

Salary:
Circa £26k (dependent on experience)

The Archdiocese of St Andrews & Edinburgh comprises the Metropolitan Cathedral City of Edinburgh, the counties of Berwickshire, Fife (south of the River Eden), East Lothian, Midlothian, Peeblesshire, Selkirkshire, Roxburghshire, Stirlingshire (except the parishes of Baldernock and East Kilpatrick) and West Lothian.

• The advancement of the Roman Catholic Religion.
• The advancement of education.
• The relief of poverty.
• The cure or alleviation of human sickness or disease.

• A network of 72 parishes across 10 local authority areas
• A network of 68 Catholic primary schools and 10 Catholic high schools
• Chaplains to 27 hospitals and three hospices
• Chaplains to three prisons and one young offender institution
• Chaplains to six universities

To provide high-quality administrative support across property, facilities and health and safety activities within the Archdiocese of St Andrews & Edinburgh, while also contributing to the effective operation of the Curia and Gillis Centre. The role supports the management of the Archdiocesan property portfolio, insurance and compliance processes, and parish property matters, ensuring accurate records, effective communication and high standards of customer service across all areas of responsibility.

• Provide reception, telephone and visitor support, ensuring a professional and welcoming service.
• Manage incoming and outgoing post, deliveries and general enquiries.
• Support the administration of meetings, events and hospitality arrangements.
• Assist with the day-to-day operation of the Curia and Gillis Centre.
• Provide administrative support and cover for members of the wider Support Team.
• Undertake additional duties and responsibilities appropriate to the role to support departmental objectives.

• Support the administration of the Archdiocesan property portfolio, ensuring records are maintained accurately and in a timely manner.
• Assist with the annual insurance renewal process, including gathering required information and responding to queries.
• Support parishes with property-related insurance claims and associated administration.
• Maintain accurate property records, databases and documentation, including property ownership registration records.
• Assist parishes with applications for property repair, maintenance and development projects, liaising with local authorities, contractors, utility providers and other stakeholders as required.
• Support VAT reclaim applications relating to property works.
• Assist parishes with grant applications.
• Provide administrative support in relation to utility contracts, queries and supplier communications.

• Support the administration of health and safety processes across the Archdiocese.
• Coordinate and monitor health and safety training requirements and compliance activities.
• Communicate guidance, policy updates and training requirements to parishes.
• Maintain accurate health and safety records and documentation
• Monitor the completion of Health & Safety risk assessments and associated actions.
• Liaise with external health and safety advisers, compliance providers and contractors as required.
• Support the coordination of routine inspections and compliance-related activities across the property portfolio.