Property Administrator

Position: Support and Property Administrator
We are seeking a Support & Property Administrator to provide high-quality administrative support across property, facilities & health and safety activities.
Job Vacancy:
Support and Property Administrator – Archdiocese of St Andrews & Edinburgh

Location:

Strathearn Rd, Edinburgh, EH9

Hours:

Full time, 35 hours a week, Mon
- Fri

Contract:

Permanent
Salary:  Circa £26k (dependent on experience)
About Us
The Archdiocese of St Andrews & Edinburgh comprises of the Metropolitan Cathedral City of Edinburgh, the counties of Berwickshire, Fife (south of the River Eden), East Lothian, Midlothian, Peeblesshire, Selkirkshire, Roxburghshire, Stirlingshire (except the parishes of Baldernock and East Kilpatrick) and West Lothian.
Our charitable objectives are:
The advancement of the Roman Catholic Religion.
The advancement of education.
The relief of poverty.
The cure or alleviation of human sickness or disease.
All of the apostolic work of the Archdiocese is rooted in life with Jesus Christ in both prayer and sacrament.
The fulfilment of our charitable aims is undertaken by priests, religious and lay people engaged in a range of apostolic ministry most often aimed at serving those in greatest need.
We help provide:
A network of 72 parishes across 10 local authority areas
A network of 68 Catholic primary schools and 10 Catholic high schools
Chaplains to 27 hospitals and three hospices
Chaplains to three prisons and one young offender institution
Chaplains to six universities
Purpose of the Role
To provide high-quality administrative support across property, facilities and health and safety activities within the Archdiocese of St Andrews & Edinburgh, while also contributing to the effective operation of the Curia and Gillis Centre. The role supports the management of the Archdiocesan property portfolio, insurance and compliance processes, and parish property matters, ensuring accurate records, effective communication and high standards of customer service across all areas of responsibility.
Main Responsibilities
General Administration and Support
Provide reception, telephone and visitor support, ensuring a professional and welcoming service.
Manage incoming and outgoing post, deliveries and general enquiries.
Support the administration of meetings, events and hospitality arrangements.
Assist with the day-to-day operation of the Curia and Gillis Centre.
Provide administrative support and cover for members of the wider Support Team.
Undertake additional duties and responsibilities appropriate to the role to support departmental objectives.
Property Administration
Support the administration of the Archdiocesan property portfolio, ensuring records are maintained accurately and in a timely manner.
Assist with the annual insurance renewal process, including gathering required information and responding to queries.
Support parishes with property-related insurance claims and associated administration.
Maintain accurate property records, databases and documentation, including property ownership registration records.
Assist parishes with applications for property repair, maintenance and development projects, liaising with local authorities, contractors, utility providers and other stakeholders as required.
Support VAT reclaim applications relating to property works.
Assist parishes with grant applications.
Provide administrative support in relation to utility contracts, queries and supplier communications.
Health and Safety Administration
Support the administration of health and safety processes across the Archdiocese.
Coordinate and monitor health and safety training requirements and compliance activities.
Communicate guidance, policy updates and training requirements to parishes.
Maintain accurate health and safety records and documentation
Monitor the completion of Health & Safety risk assessments and associated actions.
Liaise with external health and safety advisers, compliance providers and contractors as required.
Support the coordination of routine inspections and compliance-related activities across the property portfolio.
Records, Compliance and Continuous Improvement
Maintain accurate electronic and physical records, ensuring information is stored and managed appropriately.
Utilise cloud-based document management and shared storage systems to maintain effective document control and accessibility.
Contribute to the continuous improvement of administrative processes, systems and procedures.
Ensure all activities are undertaken in accordance with Archdiocesan policies and relevant…