Executive Assistant

This is an exciting opportunity to work at the heart of Edinburgh Napier University, providing support to members of the University Leadership Team and contributing to the delivery of the University's strategic ambitions.

Supporting members of the University Leadership Team, you'll help keep priorities moving, coordinate important activities, and contribute to projects that make a real difference.

An opportunity to broaden your skillset and experience within a collaborative Executive Assistant team.

This role is primarily based at our Sighthill campus, with occasional travel to other University locations as required. You'll typically spend at least 3 days per week on campus, with some flexibility to adapt to the needs of the role and the business.

• Provide proactive, high-level support to senior leaders, enabling effective decision-making and delivery of objectives.
• Anticipate requirements, identify priorities and ensure senior leaders are well-prepared and briefed.
• Act as a key interface, managing communications on behalf of senior leaders with professionalism and discretion.
• Co-ordinate forward planning, ensuring effective use of senior leaders’ time including providing overview and papers for the week ahead, flagging urgent diary requests and providing weekly email activity reports.
• Manage complex and competing diaries for senior leaders, balancing shifting priorities, resolving meeting conflicts and exercising judgement to prioritise activity aligned to strategic objectives and outcomes. Manage senior leaders mailbox and pro-actively filter, prioritise and draft (or arrange for) responses to be developed, as appropriate to mailbox correspondence for review and approval.
• Organise comprehensive travel itineraries (UK and international), flights, visas and accommodation, ensuring senior leaders are prepped with the correct briefing documents prior to any engagements.

• Experience providing executive or senior administrative support to senior leaders or executive teams within a complex organisation.
• Proven experience managing complex diaries, competing priorities and multiple deadlines simultaneously.
• Ability to build effective relationships, with a wide range of stakeholders, and work confidently at all levels of an organisation.
• Able to exercise sound judgement, discretion and confidentiality when handling sensitive information.
• Experience supporting meetings, agenda preparation, minute taking and action tracking.
• Experience supporting executive boards/committees on projects or strategic programmes
• Knowledge of financial administration, budget monitoring and procurement processes.
• Experience coordinating events as well as domestic and international travel

When applying, please provide a supporting statement to outline your fit for this role.

We offer 41 days annual leave (includes bank holidays), a generous pension scheme (17.6%), flexible working and professional development opportunities.

Contract
:
Permanent

Interviews
:
Scheduled to take place, on campus at Sighthill, on Wednesday 2nd and Thursday 3rd December.

On this occasion, the University will not consider applicants requiring sponsorship or visa support for this role. International applicants will therefore only be able to take up this role if they can demonstrate an alternative right to work in the UK.