Event Manager

We are looking for a passionate and dynamic Event Manager to join our team in Edinburgh
. In this role, you will be responsible for managing Conferences, Events & Incentive groups from conception through to operations and final account reconciliation.

You will work as part of a collaborative, international team, creating memories that last a lifetime for our clients and their customers.

• Designing, creating, and costing proposals for clients, including responding to RFPs in a timely manner
• Maintaining project timelines and coordinating all aspects of the project
• Identifying and mitigating risks, ensuring compliance with industry standards and implementing emergency plans
• Tracking project performance to meet Personal Development Reviews (PDRs), targets, and KPIs

• Drawing up and updating operational itineraries, ensuring all services are booked as per the client’s programme and budget
• Overseeing event logistics to ensure smooth execution, including site inspections and fam trips
• Managing all operational and administrative duties for efficient event delivery
• Travel as necessary for site inspections and live events, both nationally and internationally
• Some evening and weekend work may be required

• Managing event budgets, including rate negotiation with suppliers to ensure competitive pricing
• Handling full cost tracking and financial reconciliation for assigned events
• Processing invoices for suppliers and clients

• Cultivating strong client relationships to ensure high customer satisfaction
• Negotiating contracts and maintaining relationships with suppliers to secure the best deals
• Representing the company at industry events, networking forums, and trade associations

• Staying up to date with domestic venues and activities
• Promoting and integrating sustainable practices within event operations

• Experience in tourism, operations, or event management
• Ability to take full ownership for specific tasks and assigned responsibilities
• Strong communication and negotiation skills
• Ability to work under pressure and multitask in a fast-paced environment
• High level of proficiency in CRM systems and Microsoft Office
• Willingness to be flexible and adaptable
• Demonstrated keen attention to detail
• Be a team player and have a genuine, enthusiastic and approachable attitude.
• Adhere to all deadlines
• Be resourceful and creative when faced with obstacles
• Ability to be resourceful and think creatively to resolve problems

• A dynamic and international work environment, collaborating with colleagues from over 20 nationalities.
• Familiarisation trips to enhance your first-hand knowledge of our destinations.
• A holiday increase with years of service, up to 25 days.
• A contribution towards gym membership to promote well-being.
• An extra day off on your birthday, because celebrating is important!
• One volunteering day per year to support a cause you’re passionate about.
• Annual social events to celebrate our shared successes.
• TPG Travel Club discounts to explore our destinations in your free time.
• The opportunity to become a Value Champion, earning a Discover-Our-Destination reward for an exciting explorer getaway.
• A structured development programme with on-the-job training, ensuring you reach your full potential.
• A collaborative and supportive team culture where every member is valued.
• Opportunities for career progression, moving into new roles within the company.

• High Season Period:
  Please note that from 1st May – 31st August, the workload may be heavier, and overtime may be required. Overtime is compensated as time off in lieu.
• Work Location:
  
  This position is based in Edinburgh, Scotland, with the possibility of hybrid working depending on the role.

• Partnership – We collaborate as a team to succeed and hold our colleagues and business partners in high esteem.
• Inspiration – We inspire confidence in others through our knowledge and expertise. We seek and embrace change.
• Respect – We are open to new ideas, cultures, and experiences. We value honesty and transparency.
• Passion – We share our love for travel and encourage others to explore our destinations. We aspire to be the difference that makes the difference.