Compliance Assistant

At Cairn Housing Association, we’re passionate about creating great homes, delivering great services and offering great opportunities for our people. We are currently recruiting for a Compliance Assistant to join our team as part of our ongoing commitment to landlord health and safety compliance for our tenants and residents in over 5000 homes across Scotland.

Reporting to the Compliance Officer and providing support and guidance to the Property Services teams and wider organisation on compliance with landlord health and safety legislation to ensure that robust and effective data management systems, processes, programmes and approved contractors performance are in place.

The role is responsible for the effective coordination and day to day delivery of compliance services and Planned Preventative Maintenance (PPM) inspections at defined frequencies and timescales by way of scheduling, collating, scrutinising and recording servicing certification and PPM inspection data to provide accurate and detailed reports on Landlord Health and Safety compliance activities.

• Undertake appropriate procedural actions detailed within the Policies and Procedures to coordinate and deliver Landlord Health and Safety Compliance Tasks.
• Work closely with colleagues and external contractors to ensure work is completed to 100% compliance standards on time, within scope and budget.
• Contribute to the robust management of external approved contractors and internal contributing teams to ensure service programmes & inspections are carried out and any remedial actions are arranged and completed in line with Key Performance Indicators (KPIs) and Service Level Agreements (SLAs) within timescales in accordance with legislative and regulatory guidance.
• Support Compliance Officers in development and effective delivery of action plans and trackers by scrutinising, collating and reporting of risks and recommendations identified within landlord health and safety compliance risk assessments.

• Recognised administration qualification or equivalent in compliance related discipline.
• Competent in the use of Microsoft Office 365 applications.
• Detailed understanding of the scope and content of current legislation and regulations applicable to compliance activities with substantial knowledge of compliance policies.
• Agile and flexible working with a willingness to travel to different sites, training and any other meetings as required.
• Disclosure Scotland and Right to Work checks are mandatory for this role.

We’re committed to creating a workplace where you can thrive. Here’s what you can expect:

• Flexible and hybrid working options.
• Health and wellbeing support.
• Tech and cycle-to-work schemes.
• Compassionate leave and more.

We value diversity and warmly welcome applications from all communities. Cairn is proud to be an equal opportunities employer.