Third Party & Contract Coordinator

Job Description

Job Type: Permanent

Location: Edinburgh - Hybrid working is supported with occasional UK travel to support stakeholder engagement, supplier governance and coordination activity.

Flexible working: All roles are open to part-time, job-share and other types of flexibility. We will discuss what is important to you and balancing this with business requirements during the recruitment process. You can read more about flexible working here.

Closing Date: 12 August 2026

Salary and benefits: Salary range £35,000 to £50,000
dependant on experience plus an indicative bonus range of 8-16%, private medical cover, 38 days annual leave, excellent pension, 12x salary life assurance, income protection, career breaks, 3 volunteering days and much more.

We’re Standard Life, a retirement specialist focused entirely on retirement savings and income. We champion the belief that everyone’s journey to and through retirement can be better, and for more than 200 years, we’ve been helping our customers plan and prepare for their financial futures.

Life today is increasingly complicated, uncertain and unpredictable. People move through different careers, face unexpected moments and navigate important choices. We offer our colleagues flexibility, trust and benefits that work for whatever life brings. In return we expect curiosity, connection, accountability and high standards. We make room for what matters - so you can bring your best, every day.

As Third-Party Specialist / Contract Coordinator, you’ll provide operational and administrative support to help ensure supplier contracts, governance processes and performance frameworks are effectively maintained across the Property & Workspace portfolio.

Working within the Property & Workspace supplier governance framework, you’ll support contract administration, supplier performance monitoring, governance reporting and financial compliance. You’ll help maintain accurate contract and supplier records, support purchase order administration, and ensure activity is progressed through company systems in a timely and controlled manner.

You’ll work closely with Supplier Relationship Managers (SRMs), Procurement, Finance, the Cost Management team and supplier representatives to support effective contract management, delegated authority alignment, budget discipline and supplier invoicing processes across operational and capital expenditure activity.

• Maintaining contract registers, supplier records and supporting documentation across the Property & Workspace portfolio
• Tracking contract milestones, review periods, renewal dates and governance requirements
• Supporting the raising, tracking and administration of purchase orders through company systems
• Coordinating purchase order activity to support alignment with approved budgets, delegated authority requirements and supplier invoicing processes
• Supporting supplier performance monitoring against agreed KPIs, SLAs and contractual commitments
• Maintaining supplier performance scorecards, dashboards and governance reporting information
• Coordinating governance meetings, packs, agendas, reports, action logs and outcome tracking
• Supporting contract compliance, supplier risk and issue tracking, governance assurance and audit readiness activity
• Identifying opportunities to improve contract administration, purchase order processes, reporting quality and governance records

  Occasional UK travel may be required as part of this role.

  What are we looking for?

  We focus on essential capabilities and encourage applications from candidates who may be developing their careers in contract administration, supplier management, procurement support, facilities management or business administration, but who bring strong attention to detail and a willingness to learn.

  You’ll Have
  • Experience in contract coordination, administration, facilities management support or a similar role
  • Experience supporting purchase order, invoice or financial administration processes
  • Experience maintaining records, trackers, documentation and reporting information
  • Strong organisational skills and the ability to manage multiple priorities and…